Regulation 28 Records

(1)

The service provider must keep and maintain the records specified in Part 1 of Schedule 3.

(2)

The service provider must—

(a)

ensure that records specified in Part 1 of Schedule 3 are accurate and up to date;

(b)

keep the records securely;

(c)

make suitable arrangements for the records to continue to be kept securely in the event the service closes;

(d)

make the records available to the service regulator on request;

(e)

where an adoption order has been made in relation to a child, retain records relating to the child and the child’s adopter for at least 100 years from the date of the adoption order;

(f)

where adoption support services are provided to an individual, retain records relating to the individual for at least 100 years from the date of the last entry;

(g)

in a case which does not fall within sub-paragraph (e) or (f) retain—

(i)

records relating to adults for 3 years from the date of the last entry;

(ii)

records relating to children for 15 years from the date of the last entry;

(h)

ensure that individuals who use the service—

(i)

can have access to their records, and

(ii)

are made aware they can access their records.