# The National Assembly for Wales (Representation of the People) Order 2003, Paragraph 62: Delivery of documents to the Assembly


(1) Where a constituency returning officer has conducted a count at an ordinary election for both a constituency and a regional election, he shall then forward to the Clerk to the Assembly the following documents—
(a) the packets of ballot papers in his possession relating to the constituency election,
(b) the packets of ballot papers in his possession relating to the regional election,
(c) the ballot paper accounts and the statements of rejected ballot papers and of the result of the verification of the ballot paper accounts relating to the constituency election,
(d) the ballot paper accounts and the statements of rejected ballot papers and of the result of the verification of the ballot paper accounts relating to the regional election,
(e) the tendered votes lists, the lists of voters with disabilities assisted by companions, the lists of votes marked by the presiding officer and the related statements, and the declarations made by the companions of voters with disabilities relating to those elections,
(f) the packets of counterfoils relating to the constituency election,
(g) the packets of counterfoils relating to the regional election,
(h) the packets of the certificates as to employment on duty on the day of the poll relating to those elections, and
(i) the packets containing marked copies of registers and of lists of proxies relating to those elections,
endorsing on each packet—
(i) a description of its contents,
(ii) the date of the election or elections to which they relate,
(iii) where the packet relates to the constituency election, the name of the Assembly constituency for which the election was held,
(iv) where the packet relates to a regional election, the name of the Assembly electoral region for which the election was held and the name of the Assembly constituency in which the electoral region votes were given, and
(v) where the packet relates to both elections, the name of the Assembly constituency and electoral region for which the elections were held.
(2) Where a constituency returning officer has conducted a count at an Assembly election and sub-paragraph (1) does not apply, he shall then forward to the Assembly the following documents—
(a) the packets of ballot papers in his possession,
(b) the ballot paper accounts and the statements of rejected ballot papers and of the result of the verification of the ballot paper accounts,
(c) the tendered votes lists, the lists of voters with disabilities assisted by companions, the lists of votes marked by the presiding officer and the related statements, and the declarations made by the companions of voters with disabilities,
(d) the packets of counterfoils,
(e) the packets of the certificates as to employment on duty on the day of the poll, and
(f) the packets containing marked copies of registers and of lists of proxies,
endorsing on each packet—
(i) a description of its contents,
(ii) the date of the election to which they relate,
(iii) the name of the Assembly constituency or electoral region for which the election was held, and
(iv) in the case of a regional election, the name of the Assembly constituency in which the electoral region votes were given.
(3) The constituency returning officer may forward the documents either by delivering them himself or by his agent to the Clerk to the Assembly or by sending them by post.
(4) If the constituency returning officer sends them by post—
(a) he shall deliver the documents to the official designated by the universal postal service provider concerned or the deputy of that official,
(b) the designated official or his deputy shall—
(i) give a receipt in respect of those documents to the constituency returning officer, and
(ii) send the documents by the first post to the Clerk to the Assembly,
(c) he shall send a letter to the Clerk to the Assembly by the same post, specifying the number and description of the documents so sent, and
(d) a copy of the receipt given him by the designated official or his deputy shall be signed by him and retained by the designated official or his deputy.
(5) On receipt of the documents by the Clerk to the Assembly a receipt shall be given to the person delivering them, and the receipt of those documents shall be registered in books kept for the purpose by the Assembly specifying the date and time of receipt.
(6) Any receipt to be given for the documents shall show the date and time of their receipt.

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Source: https://www.legislation.gov.uk/uksi/2003/284/schedule/5/paragraph/62 (the official version)
Page: https://openlegislation.uk/national-assembly-for-wales-representation-of-the-people-order-2003/schedule-5/paragraph-62
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.