# The Occupational Pension Schemes (Scheme Administration) Regulations 1996, Regulation 12: Requirement for trustees to keep books and records


(1) Trustees of any trust scheme shall keep—
(a) records of their meetings (including meetings of any of their number) in accordance with regulation 13; and
(b) books and records relating to any of the following transactions—
(i) any amount received in respect of any contribution payable in respect of an active member of the scheme;
(ii) the date on which a member joins the scheme;
(iii) payments of pensions and benefits;
(iv) payments made by or on behalf of the trustees to any person including a professional adviser and such records to include the name and address of the person to whom payment was made and the reason for that payment;
(v) any movement or transfer of assets from the trustees to any person including a professional adviser and such records to include the name and address of the person to whom the assets were moved or transferred and the reason for that transaction;
(vi) the receipt or payment of money or assets in respect of the transfer of members into or out of the scheme and such records to include, in the case of a member who has transferred into the scheme, the name of that member, the terms of the transfer, the name of the transferring scheme, the date of the transfer and date of receipt or payment of money or assets, and, in the case of a member who has transferred out of the scheme, the name of that member, the terms of the transfer, the name of the scheme transferred to, the date of the transfer, and the date of receipt or payment of money or assets;
(vii) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(viii) payments made to a member who leaves the scheme, other than on a transfer, and such records to include the name of that member, the date of leaving, the member’s entitlement at that date, the method used for calculating any entitlement under the scheme and how that entitlement was discharged;
(ix) payments made to the employer; and
(x) other payments to, and withdrawals from, the scheme, including the name and address of the person the payment was made to or from whom it was received.
(2) This regulation shall not apply in the case of a trust scheme which falls within the descriptions referred to in regulation 3(1)(c), (f), (g) and (i) ....
(3) This regulation shall not apply in the case of a trust scheme which falls within the description referred to in—
(a) regulation 3(1)(f);
(b) regulation 3(1)(c) or (i) where any such scheme has fewer than 100 members; ...
( c ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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Source: https://www.legislation.gov.uk/uksi/1996/1715/regulation/12 (the official version)
Page: https://openlegislation.uk/occupational-pension-schemes-scheme-administration-regulations-1996/regulation-12
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.