{
  "url": "https://openlegislation.uk/public-record-office-fees-regulations-2005/schedule",
  "json_url": "https://openlegislation.uk/public-record-office-fees-regulations-2005/schedule.json",
  "legislation": "uksi/2005/471",
  "legislation_title": "The Public Record Office (Fees) Regulations 2005",
  "legislation_url": "https://openlegislation.uk/public-record-office-fees-regulations-2005",
  "path": "schedule",
  "kind": "schedule",
  "number": null,
  "heading": null,
  "text": "Item\nColumn\nColumn\nA\nB\nNew Fee\nOld Fee\n£\n£\nOfficer’s Time\n1.\nFor an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day\n420.00\n420.00\nResearch\n2.\nFor any piece of research, for each 15 minutes for each enquiry (including Value Added Tax)\n15.00\n15.00\nReader Tickets\n3.\nFor the replacement of a lost ticket\n2.50\n2.50\nMicrofilming of records\n4.1\nFor 35mm microfilm of records, where there is no existing copy:\nPer hour\n64.00\n58.00\nMinimum charge\n193.00\n175.00\n4.2\nFor 35mm silver duplicate microfilm from existing film:\nPer metre (silver)\n1.80\n1.60\nPer metre (Diazo)\n1.00\n0.90\nMinimum charge\n50.00\n45.00\nMicrofiche copies of records\n5.1\nFor Diazo microfiche of records, where there is no existing negative microfiche:\nPer hour\n64.00\n58.00\nMinimum charge\n64.00\n58.00\n5.2\nFor duplicate Diazo microfiche supplied from existing masters:\nPer fiche\n2.90\n2.60\nPaper copies of records at research quality\n6.1\nFor direct monochrome copies of original documents:\n(i)\nA4 sheet\nPer print\n0.40\n0.35\n(ii)\nA3 sheet\nPer print\n0.45\n0.40\n(iii)\nA2 sheet\nPer print\n0.80\n0.70\n6.2\nFor monochrome prints from digital scans of documents:\n(i)\nSelf-service prints\nPer print\n0.30\n0.30\n(ii)\nA4 sheet\nPer print\n2.10\n2.00\n(iii)\nA3 sheet\nPer print\n2.80\n2.60\n(iv)\nA2 sheet\nPer print\n5.50\n5.20\n(v)\nA1 sheet\nPer print\n14.70\n14.00\n(vi)\nAO sheet\nPer print\n19.70\n18.70\n(vii)\nA4 sheet\nPer print on glossy paper\n10.20\n9.70\n(viii)\nA3 sheet\nPer print on glossy paper\n11.20\n10.60\n(ix)\nA2 sheet\nPer print on glossy paper\n11.90\n11.30\n6.3\nFor monochrome prints from existing microfilm:\nPer print\n0.40\n0.35\n6.4\nFor prints from existing microfilm (self-service):\nPer print\n0.25\n0.25\n6.5\nFor colour prints from digital scans of documents:\n(i)\nA4 sheet\nPer print\n4.40\n4.20\n(ii)\nA3 sheet\nPer print\n8.80\n8.40\n(iii)\nA2 sheet\nPer print\n20.80\n19.80\n(iv)\nA1 sheet\nPer print\n41.60\n39.60\n(v)\nAO sheet\nPer print\n83.20\n79.20\n(vi)\nA4 sheet\nPer print on glossy paper\n18.70\n17.75\n(vii)\nA3 sheet\nPer print on glossy paper\n31.50\n29.98\n(viii)\nA2 sheet\nPer print on glossy paper\n37.30\n35.53\nDigital copies of records at research quality\n7.\nFor copies transferred via internet email or via CD-ROM:\n(i)\nMonochrome A4\nPer image\n7.60\n7.60\n(ii)\nMonochrome A3\nPer image\n7.60\n7.60\n(iii)\nMonochrome A2\nPer image\n9.70\n9.70\n(iv)\nMonochrome A1\nPer image\n10.40\n10.40\n(v)\nMonochrome AO\nPer image\n13.40\n13.40\n(vi)\nColour A4\nPer image\n10.00\n10.00\n(vii)\nColour A3\nPer image\n10.00\n10.00\n(viii)\nColour A2\nPer image\n12.10\n12.10\n(ix)\nColour A1\nPer image\n14.10\n14.10\n(x)\nColour AO\nPer image\n18.60\n18.60\nPlus for the following media:\n(xi)\nPer CD-ROM\n10.00\n10.00\n(xii)\nPer DVD\n29.50\n29.50\nPlus for scanning at high resolution:\n(xiii)\nA4\n1.40\n1.40\n(xiv)\nA3\n2.10\n2.10\n(xv)\nA2\n2.80\n2.80\n(xvi)\nA1\n3.10\n3.10\nPhotographs of records\n8.1\nFor monochrome prints:\n20.3cm × 25.4cm\n10.70\n9.70\n30.5cm × 40.6cm\n11.70\n10.60\n40.6cm × 50.8cm\n12.40\n11.30\n50.8cm × 60.9cm\n18.40\n16.70\n8.2\nWhere no negative exists, for a black and white ultra violet photography service:\n27.50\n25.00\nPer negative\n8.3\nFor colour prints from a colour negative:\n20.3cm × 25.4cm\n19.50\n17.75\n30.5cm × 25.4cm\n25.00\n22.70\n30.5cm × 40.6cm\n29.90\n27.15\n40.6cm × 50.8cm\n39.10\n35.53\n50.8cm × 60.9cm\n51.40\n46.73\n8.4\nFor colour prints from a colour transparency:\n20.3cm × 25.4cm\n23.10\n21.00\n30.5cm × 25.4cm\n28.60\n26.00\n30.5cm × 40.6cm\n38.50\n35.00\n40.6cm × 50.8cm\n48.40\n44.00\n50.8cm × 60.9cm\n59.40\n54.00\n8.5\nWhere no colour negative exists, for a photographic service:\nPer negative\n24.00\n21.80\n8.6\nFor 35mm colour slides:\nPer slide\n13.70\n12.40\n8.7\nHandling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work.\nMiscellaneous reprographic charges\n9.1\nReprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake:\nPer hour of staff time\n30.00\n27.00\n9.2\nPostage and insurance to be charged at cost\n9.3\nFor an estimate of the cost of copying work to be carried out, refundable on the placement of an order to at least the value of this charge:\nPer estimate\n10.00\n—\nAuthentication of copies of records\n10.\nFor the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet\n25.00\n21.00\nPreparation of records for exhibition\n11.1.\nFor the preparation of records for display at exhibitions outside the Public Record Office:\n(i)\nFor documents up to 851mm × 603mm\n32.00\n32.00\n(ii)\nFor documents between 851mm × 603mm and 1142mm × 837mm\n51.00\n51.00\n(iii)\nFor documents between 1142mm × 837mm and 1676mm × 1142mm\n74.00\n74.00\n(iv)\nFor documents larger than 1676mm × 1142mm, for each additional 300mm or part of 300mm on either dimension\n1.60\n1.60\n(v)\nIn addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less\n55.00\n55.00\n11.2.\nFor the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time\n32.00\n32.00\n11.3.\nFor the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time\n32.00\n32.00\nSeals\n12.1\nFor the making of casts of seals from an existing rubber mould, for each side of the seal:\n(i)\nSeals up to 50mm in diameter:\nResin\n31.00\n31.00\nWax\n43.00\n43.00\n(ii)\nSeals between 50mm and 100mm in diameter:\nResin\n31.00\n31.00\nWax\n45.00\n45.00\n(iii)\nSeals over 100mm in diameter:\nResin\n32.00\n32.00\nWax\n48.00\n48.00\n12.2\nFor the making of casts of seals where no existing rubber mould exists, for each side of the seal:\n(i)\nSeals up to 50mm in diameter:\nResin\n82.00\n82.00\nWax\n94.00\n94.00\n(ii)\nSeals between 50mm and 100mm in diameter:\nResin\n87.00\n87.00\nWax\n100.00\n100.00\n(iii)\nSeals over 100mm in diameter:\nResin\n90.00\n90.00\nWax\n106.00\n106.00\nDatasets\n(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.)\n13.1\nElectronic copies of datasets and dataset documentation per order:\n(i)\nPer dataset or part thereof\n50.00\n50.00\n(ii)\nPer additional different dataset or part thereof\n30.00\n30.00\nPlus for the following media:\n(iii)\nPer writeable CD\n25.00\n25.00\n(iv)\nPer DAT tape\n25.00\n25.00\n(v)\nPer Exabyte tape\n50.00\n50.00\n(vi)\nPer DLT cassette\n40.00\n40.00\n(vii)\nPer DVD\n75.00\n75.00\n(viii)\nPer 3.5 inch disk\n5.00\n5.00\nPlus, if applicable, additional fee for subsetting data:\n(ix)\nPer megabyte of input data processed\n0.50\n0.50\n13.2\nCopies of datasets and dataset documentation delivered via network transfer:\nFor types of transfer:\n(i)\nDelayed transfers via FTP (File Transfer Protocol):\nPer dataset\n50.00\n50.00\nPlus per 10 megabytes or part thereof\n0.06\n0.06\n(ii)\nTransfers via internet email using MIME (Multipurpose Internet Messaging Extensions):\nPer dataset\n100.00\n100.00\nPlus per megabyte or part thereof\n15.00\n15.00\n(iii)\nRealtime transfers via HTTP (HyperText Transfer Protocol):\nPer dataset\n150.00\n150.00\nPlus per 10 megabytes or part thereof\n0.10\n0.10\nPlus, if applicable, additional fee for subsetting data:\n(iv)\nPer megabyte of input data processed\n0.50\n0.50\n13.3\nCopies of dataset documentation on paper or printouts of datasets or parts thereof:\n(i)\nA4 Monochrome\nPer page\n0.40\n0.40\n(ii)\nA3 Monochrome\nPer page\n0.48\n0.48\n(iii)\nA4 Colour\nPer page\n3.50\n3.50\n13.4\nAuthentication of copies of records or extracts of records, in addition to the charge for the copy:\n(i)\nElectronic copies\nPer copy\n250.00\n250.00\nPlus twice the media fee in 13.1.\n(ii)\nPaper copies\nPer page\n20.00\n20.00\n13.5\nPaid dataset searches:\nFor any piece of research, for each 15 minutes or part thereof for each enquiry\n12.00\n12.00\n13.6\nMiscellaneous:\n(i)\nFor providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received\n10.00\n10.00\n(ii)\nPackaging of orders:\nEnvelope\n1.00\n1.00\nBox (all media except DLT and 3490)\n5.00\n5.00\n(iii)\nPostage to be charged at cost.\n(iv)\nReplacement of lost password or user ID\n2.50\n2.50\nInternet Access\n14.\nFor internet access provided on the premises of the Public Record Office:\nPer half hour\n1.00\n1.00\nCensus Charges\n(15.1 to 15.9 are subject to the minimum charge set out in 15.10 below.)\n15.1\nTo view an image of a Census page:\nPer image\n1.00\n0.75\n15.2\nTo view transcribed data:\nPer person\n0.50\n0.50\nPer household\n1.00\n1.00\n15.3\nTo view a list of persons in a vessel (Merchant and Royal Navy):\nPer list\n1.00\n0.50\n15.4\nTo view transcribed data for a person in a vessel (Merchant and Royal Navy):\nPer person\n0.50\n0.50\n15.5\nTo view a list of persons in an institution:\nPer list\n1.00\n0.50\n15.6\nTo view transcribed data for a person in an institution:\nPer person\n0.50\n0.50\n15.7\nResearch quality A3 print of an electronic image at Public Record Office (self service):\nPer image\n0.25\n0.25\n15.8\nResearch quality A3 print of electronic image by post, including packing and handling:\nPer image\n1.00\n0.50\n15.9\nSearch service, additional to the search facilities of the National Archives' internet site, to assist users to find results:\nPer search\n1.00\n—\nPostage to be charged at cost.\nMinimum postage charge\n3.00\n2.50\n15.10\nMinimum charge for any or a combination of 15.1 to 15.9 above\n5.00\n5.00\n15.11\nThe above charges may be paid by credit card or prepaid voucher:\n(i)\nVouchers purchased between the values of £120.00 to £599.00 will receive a discount of 10%.\n(ii)\nVouchers purchased between the values of £600.00 to £1,199.00 will receive a discount of 15%.\n(iii)\nVouchers purchased over the value of £1,200.00 will receive a discount of 20%.\nCensus Research Service\n16.1\nImages research service:\nFor any piece of research, for each minute or part thereof for each enquiry\n1.00\n—\nMinimum charge\n20.00\n—\n16.2\nBulk surname research service:\n(A service to create a custom CD containing information relating to a surname with specified variant spellings.)\n(i)\nMinimum charge for the production of a writable CD\n10.00\n—\n(ii)\nStatistics by county or occupation\n5.00\n—\n(iii)\nList of individuals for one surname with variant spellings by household (including the production of a writable CD):\n(a) 300 or less\n10.00\n—\n(b) 301 to 1,000\n20.00\n—\n(c) 1,001 to 10,000\n30.00\n—\n(d) 10,0001 to 50,000\n50.00\n—\n(e) 50,001 or more\n100.00\n—\n(iv)\nCensus images containing one surname with variant spellings (including the production of a writable CD):\n(a) 9 images or less, per image\n1.00\n—\n(b) 10 to 49 images, per image\n0.70\n—\n(c) 50 images or more, per image\n0.50\n—\n16.3\nBulk local research service:\n(A service to create a custom CD containing information relating to a specified place, being a county, town, village or hamlet, with specified variant spellings of that place.)\n(i)\nMinimum charge for the production of a writable CD\n10.00\n—\n(ii)\nList of individuals (including the production of a writable CD):\n(a) 300 or less\n10.00\n—\n(b) 301 to 1,000\n20.00\n—\n(c) 1,001 to 10,000\n30.00\n—\n(d) 10,0001 to 50,000\n50.00\n—\n(e) 50,001 or more\n100.00\n—\n(iii)\nCensus images for one place with variant spellings (including the production of a writable CD):\n(a) 9 images or less, per image\n1.00\n—\n(b) 10 to 49 images, per image\n0.70\n—\n(c) 50 images or more, per image\n0.50\n—\n16.4\nCollectable census record service:\n(A service providing a high quality image of a census record.)\nPer image\n10.00\n—\n16.5\nAll fees for 16.2 to 16.4 are inclusive of postage and packing.\nDigital Images other than Census\n17.1\nTo view a digital map on the internet other than Census:\nPer map\n5.00\n5.00\n17.2\nTo view a digital image on the internet other than Census or map:\nPer record\n3.50\n3.50\n17.3\nTo view digital images on the internet other than Census through an annual educational subscription charge:\n(i)\n699 images or less\n795.00\n—\n(ii)\n700 to 1,399 images\n1,995.00\n—\n(iii)\n1,400 to 1,799 images\n2,650.00\n—\n(iv)\n1,800 to 2,400 images\n2,950.00\n—\nProvision of digital copy images from existing scans\n18.\nTo purchase digital images of any document copied from existing digital images held by the National Archives:\n(i)\n500 images or less, per image\n3.50\n—\n(ii)\n501 to 2,000 images, per image\n2.00\n—\n(iii)\n2,001 to 10,000 images, per image\n1.00\n—\n(iv)\n10,001 images or more, per image\n0.60\n—\nRecords copying by readers with own cameras\n19.\nFor space reservation and/or staff supervision, if required:\nFor each 15 minutes\n2.00\n2.00",
  "extent": null,
  "status": null,
  "version": "current",
  "annotations": [],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/uksi/2005/471/schedule",
    "retrieved_at": "2026-10-29T05:08:23.360394+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}