{
  "url": "https://openlegislation.uk/public-records-office-fees-regulations-2003/schedule-1",
  "json_url": "https://openlegislation.uk/public-records-office-fees-regulations-2003/schedule-1.json",
  "legislation": "uksi/2003/871",
  "legislation_title": "The Public Records Office (Fees) Regulations 2003",
  "legislation_url": "https://openlegislation.uk/public-records-office-fees-regulations-2003",
  "path": "schedule/1",
  "kind": "schedule",
  "number": "1",
  "heading": null,
  "text": "Item\nColumn A\nColumn B\nNew Fee £\nOld Fee £\nOfficer’s Time\n1.\nFor an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day\n400.00\n400.00\nResearch\n2.\nFor any piece of research, for each 15 minutes for each enquiry\n12.50\n12.50\nReader Tickets\n3.\nFor the replacement of a lost ticket\n2.50\n2.50\nMicrofilming of records\n4.1\nFor 35mm microfilm of records, where there is no existing copy:\nPer hour\n58.00\n58.00\nMinimum charge\n175.00\n175.00\n4.2\nFor 35mm silver duplicate microfilm from existing film:\nPer metre (silver)\n1.60\n1.60\nPer metre (Diazo)\n0.90\n0.90\nMinimum charge\n45.00\n45.00\nMicrofiche copies of records\n5.1\nFor Diazo microfiche of records, where there is no existing negative microfiche:\nPer hour\n58.00\n58.00\nMinimum charge\n58.00\n58.00\n5.2\nFor duplicate Diazo microfiche supplied from existing masters:\nPer fiche\n2.60\n2.60\nPaper copies of records at research quality\n6.1\nFor direct monochrome copies of original documents:\n(i) A4 sheet\nPer print\n0.35\n0.35\n(ii) A3 sheet\nPer print\n0.40\n0.40\n(iii) A2 sheet\nPer print\n0.70\n0.70\n6.2\nFor monochrome prints from digital scans of documents:\n(i) Self-service prints\nPer print\n0.30\n0.30\n(ii) A4 sheet\nPer print\n2.00\n2.00\n(iii) A3 sheet\nPer print\n2.60\n2.60\n(iv) A2 sheet\nPer print\n12.10\n12.10\n(v) A1 sheet\nPer print\n14.00\n14.00\n(vi) AO sheet\nPer print\n18.70\n18.70\n(vii) A4 sheet\nPer print on glossy paper\n9.70\n—\n(viii) A3 sheet\nPer print on glossy paper\n10.60\n—\n(ix) A2 sheet\nPer print on glossy paper\n11.30\n—\n6.3\nFor monochrome prints from existing microfilm:\nPer print\n0.35\n0.35\n6.4\nFor prints from existing microfilm (self-service):\nPer print\n0.25\n0.25\n6.5\nFor colour prints from digital scans of documents:\n(i) A4 sheet\nPer print\n4.20\n4.20\n(ii) A3 sheet\nPer print\n8.40\n8.40\n(iii) A2 sheet\nPer print\n19.80\n19.80\n(iv) A1 sheet\nPer print\n39.60\n39.60\n(v) AO sheet\nPer print\n79.20\n79.20\n(vii) A4 sheet\nPer print on glossy paper\n17.75\n—\n(viii) A3 sheet\nPer print on glossy paper\n29.98\n—\n(ix) A2 sheet\nPer print on glossy paper\n35.53\n—\nDigital copies of records at research quality\n7.\nFor copies transferred via internet email or via CD−ROM:\n(i) Monochrome A4\nPer image\n7.40\n7.40\n(ii) Monochrome A3\nPer image\n7.40\n7.40\n(iii) Monochrome A2\nPer image\n9.70\n9.70\n(iv) Monochrome A1\nPer image\n10.40\n10.40\n(v) Monochrome AO\nPer image\n13.20\n13.20\n(vi) Colour A4\nPer image\n9.90\n9.90\n(vii) Colour A3\nPer image\n9.90\n9.90\n(viii) Colour A2\nPer image\n12.10\n12.10\n(ix) Colour A1\nPer image\n14.00\n14.00\n(x) Colour AO\nPer image\n18.70\n18.70\nPlus for the following media:\n(xi) Per CD-ROM\n10.00\n29.50\nPlus for scanning at high resolution:\n(xii) A4 (maximum resolution 600 dpi)\n1.30\n—\n(xiii) A3 (maximum resolution 400 dpi)\n2.00\n—\n(xiv) A2 (maximum resolution 300 dpi)\n2.60\n—\n(xv) A1 (maximum resolution 200 dpi)\n3.30\n—\nPhotographs of records\n8.1\nFor monochrome prints:\n20.3cm × 25.4cm\n9.70\n9.70\n30.5cm × 40.6cm\n10.60\n10.60\n40.6cm × 50.8cm\n11.30\n11.30\n50.8cm × 60.9 cm\n16.70\n16.70\n8.2\nWhere no negative exists, for a black and white ultra violet photography service:\nPer negative\n25.00\n25.00\n8.3\nFor colour prints from a colour negative:\n20.3cm × 25.4cm\n17.75\n17.75\n30.5cm × 25.4cm\n22.36\n22.36\n30.5cm × 40.6cm\n26.98\n26.98\n40.6cm × 50.8cm\n35.53\n35.53\n50.8cm × 60.9cm\n46.60\n46.60\n8.4\nFor colour prints from a colour transparency:\n20.3cm × 25.4cm\n21.00\n21.00\n30.5cm × 25.4cm\n26.00\n26.00\n30.5cm × 40.6cm\n35.00\n35.00\n40.6cm × 50.8cm\n44.00\n44.00\n50.8cm × 60.9cm\n54.00\n54.00\n8.5\nWhere no colour negative exists, for a photographic service:\nPer negative\n21.60\n21.60\n8.6\nFor 35mm colour slides:\nPer slide\n12.40\n12.40\n8.7\nHandling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work.\nMiscellaneous reprographic charges\n9.1\nReprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake:\nPer hour of staff time\n20.00\n20.00\n9.2\nPostage and insurance to be charged at cost.\n9.3\nFor an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to at least the value of this charge:\nPer hour of staff time\n20.00\n—\nAuthentication of copies of records\n10.\nFor the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet\n21.00\n21.00\nPreparation of records for exhibition\n11.1\nFor the preparation of records for display at exhibitions outside the Public Record Office:\n(i) For documents up to 851mm × 603mm\n33.70\n33.70\n(ii) For documents between 851mm × 603mm and 1142mm × 837mm\n53.00\n53.00\n(iii) For documents between 1142mm × 837mm and 1676mm × 1142mm\n75.00\n75.00\n(iv) For documents larger than 1676mm × 1142mm, for each additional 300mm or part of 300mm on either dimension\n1.60\n1.60\n(v) In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less\n55.00\n55.00\n11.2\nFor the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time\n26.00\n26.00\n11.3\nFor the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time\n26.00\n26.00\nSeals\n12.1\nFor the making of casts of seals from an existing rubber mould, for each side of the seal:\n(i) Seals up to 50mm in diameter:\nResin\n31.00\n31.00\nWax\n43.00\n43.00\n(ii) Seals between 50mm and 100mm in diameter:\nResin\n31.00\n31.00\nWax\n45.00\n45.00\n(iii) Seals over 100mm in diameter:\nResin\n32.00\n32.00\nWax\n48.00\n48.00\n12.2\nFor the making of casts of seals where no existing rubber mould exists, for each side of the seal:\n(i) Seals up to 50mm in diameter:\nResin\n82.00\n82.00\nWax\n94.00\n94.00\n(ii) Seals between 50mm and 100mm in diameter:\nResin\n87.00\n87.00\nWax\n100.00\n100.00\n(iii) Seals over 100mm in diameter:\nResin\n90.00\n90.00\nWax\n106.00\n106.00\nDatasets\n(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.)\n13.1\nElectronic copies of datasets and dataset documentation per order:\n(i) Per dataset or part thereof\n50.00\n50.00\n(ii) Per additional different dataset or part thereof\n30.00\n30.00\nPlus for the following media:\n(iii) Per writeable CD\n25.00\n25.00\n(iv) Per DAT tape\n25.00\n25.00\n(v) Per Exabyte tape\n50.00\n50.00\n(vi) Per DLT cassette\n40.00\n40.00\n(vii) Per DVD\n75.00\n75.00\n(viii) Per 3.5 inch disk\n5.00\n5.00\nPlus, if applicable, additional fee for subsetting data:\n(ix) Per megabyte of input data processed\n0.50\n0.50\n13.2\nCopies of datasets and dataset documentation delivered via network transfer:\nFor types of transfer:\n(i) Delayed transfers via FTP (File Transfer Protocol):\nPer dataset\n50.00\n50.00\nPlus per 10 megabytes or part thereof\n0.06\n0.06\n(ii) Transfers via internet email using MIME (Multipurpose Internet Messaging Extensions):\nPer dataset\n100.00\n100.00\nPlus per megabyte or part thereof\n15.00\n15.00\n(iii) Realtime transfers via HTTP (HyperText Transfer Protocol):\nPer dataset\n150.00\n150.00\nPlus per 10 megabytes or part thereof\n0.10\n0.10\nPlus, if applicable, additional fee for subsetting data:\n(iv) Per megabyte of input data processed\n0.50\n0.50\n13.3\nCopies of dataset documentation on paper or printouts of datasets or parts thereof:\n(i) A4 Monochrome\nPer page\n0.40\n0.40\n(ii) A3 Monochrome\nPer page\n0.48\n0.48\n(iii) A4 Colour\nPer page\n3.50\n3.50\n13.4\nAuthentication of copies of records or extracts of records, in addition to the charge for the copy:\n(i) Electronic copies\nPer copy\n250.00\n250.00\nPlus twice the media fee in 13.1.\n(ii) Paper copies\nPer page\n20.00\n20.00\n13.5\nPaid dataset searches:\nFor any piece of research, for each 15 minutes or part thereof for each enquiry\n12.00\n12.00\n13.6\nMiscellaneous:\n(i) For providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received\n10.00\n10.00\n(ii) Packaging of orders:\nEnvelope\n1.00\n1.00\nBox (all media except DLT and 3490)\n5.00\n5.00\n(iii) Postage to be charged at cost\n(iv) Replacement of lost password or user ID\n2.50\n2.50\nInternet Access\n14.1\nFor internet access provided on the premises of the Public Record Office:\nPer half hour\n1.00\n1.00\nCensus Charges\n(15.1 to 15.8 are subject to the minimum charge set out in 15.9 below.)\n15.1\nTo view an image of a Census page:\nPer image\n0.75\n0.80\n15.2\nTo view transcribed data:\nPer person\n0.50\n0.40\nPer household\n1.00\n0.90\n15.3\nTo view a list of persons in a vessel (Merchant and Royal Navy):\nPer list\n0.50\n0.50\n15.4\nTo view transcribed data for a person in a vessel (Merchant and Royal Navy):\nPer person\n0.50\n0.40\n15.5\nTo view a list of persons in an institution:\nPer list\n0.50\n0.50\n15.6\nTo view transcribed data for a person in an institution:\nPer person\n0.50\n0.40\n15.7\nResearch quality A3 print of an electronic image at Public Record Office (self service):\nPer image\n0.25\n0.25\n15.8\nResearch quality A3 print of electronic image by post, including packing and handling:\nPer image\n0.50\n0.50\nPostage to be charged at cost.\nMinimum postage charge\n2.50\n2.50\n15.9\nMinimum charge for any or a combination of 15.1 to 15.8 above\n5.00\n5.00\n15.10\nThe above charges may be paid by credit card or prepaid voucher.\n(i) Vouchers purchased between the values of £100.00 to £499.00 will receive a discount of 10%.\n(ii) Vouchers purchased between the values of £500.00 to £999.00 will receive a discount of 15%.\n(iii) Vouchers purchased over the value of £1,000.00 will receive a discount of 20%.\nDigital Images other than Census\n16.1\nTo view a digital image on the internet other than Census:\nPer record\n3.00\n3.00\nRecords copying by readers with own cameras\n17.1\nFor space reservation and/or staff supervision, if required:\nFor each 15 minutes\n2.00\n—",
  "extent": null,
  "status": null,
  "version": "current",
  "annotations": [],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/uksi/2003/871/schedule/1",
    "retrieved_at": "2026-10-29T06:27:08.073482+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}