Regulation 19 Records

(1)

The registered person must maintain in respect of each family accommodated in the residential family centre a record which —

(a)

includes the information, documents and other records specified in Schedule 3 relating to the members of the family;

(b)

is kept up to date; and

(c)

is retained in a place of security for a period of fifteen years from the date of the last entry.

(2)

The record referred to in paragraph (1) must be kept securely and is not be disclosed to any person except in accordance with —

(a)

any provision of, or made under or by virtue of a statute under which access to such records is authorised; or

(b)

any court order authorising access to such records.

(3)

The registered person must also maintain the records specified in Schedule 4 in respect of the residential family centre.

(4)

The registered person must ensure that the records referred to in paragraph (3) are —

(a)

kept up to date;

(b)

at all times available for inspection in the residential family centre by any person authorised by the appropriate office of the National Assembly to enter and inspect the residential family centre; and

(c)

retained for a period of not less than three years from the date of the last entry.

(5)

A record kept in accordance with paragraph (1) must be retained in the residential family centre so long as the family to which it relates is accommodated there.