Regulation 8 Issue of duplicate retention documents

If the grantee notifies the Secretary of State that a retention document has been lost or destroyed, the Secretary of State, upon being satisfied that the retention document has been lost or destroyed, shall issue a copy of the retention document marked as a duplicate.

In any case where a duplicate of a lost retention document has been issued and the lost retention document subsequently comes into the possession of the grantee he shall forthwith return it to the Secretary of State.

If a retention document becomes defaced or illegible, the grantee may return it to the Secretary of State so that the Secretary of State may issue a copy of the retention document marked as a duplicate.