{
  "url": "https://openlegislation.uk/senedd-cymru-representation-of-the-people-order-2025/schedule-1/paragraph-11C",
  "json_url": "https://openlegislation.uk/senedd-cymru-representation-of-the-people-order-2025/schedule-1/paragraph-11C.json",
  "legislation": "wsi/2025/864",
  "legislation_title": "The Senedd Cymru (Representation of the People) Order 2025",
  "legislation_url": "https://openlegislation.uk/senedd-cymru-representation-of-the-people-order-2025",
  "path": "schedule/1/paragraph/11C",
  "kind": "paragraph",
  "number": "11C",
  "heading": "Processing of information provided in connection with an absent voting application",
  "text": "(1) If a person provides an original document under paragraph 11B, the registration officer must make a copy of that document and return the original document to the person who provided it.\n(2) In respect of any absent voting application, until the application has been determined, the registration officer must retain—\n(a) the application form or, in the case of an application made through the UK digital service, the information contained in the application transmitted to the registration officer by the Secretary of State;\n(b) any other information or documents provided to the registration officer in connection with the application or, in the case of original documents which are returned under sub-paragraph (1), a copy of such documents.\n(3) Subject to sub-paragraph (4), the registration officer may retain the application form, information and documents in sub-paragraph (2) after the application has been determined but, if they do so, must delete the applicant’s national insurance number from the application form, information and documents in sub-paragraph (2) by no later than the date which is 13 months from the date on which the registration officer determined the absent voting application.\n(4) The requirement to delete the national insurance number in sub-paragraph (3) does not apply where the application, information and documents referred to in sub-paragraph (2) are required for the purpose of any civil or criminal proceedings.\n(5) Information disclosed under paragraph 11A must not be disclosed to any other person, except for the purposes of—\n(a) determining the absent voting application in connection with which the information was disclosed, or\n(b) civil or criminal proceedings.\n(6) A person who discloses information in breach of sub-paragraph (5) is guilty of an offence and liable—\n(a) on conviction on indictment, to imprisonment for a term not exceeding two years, or to a fine, or both;\n(b) on summary conviction, to imprisonment for a term not exceeding the general limit in a magistrates’ court, or to a fine, or both.\n(7) Any information disclosed under paragraph 11A must be processed in accordance with any requirements as to the processing of information that may have been imposed by the Secretary of State for Housing, Communities and Local Government in writing in advance of that processing, including requirements as to the transfer, storage, destruction and security of that information.\n(8) In this paragraph “copy” includes an electronic copy.",
  "extent": null,
  "status": null,
  "version": "current",
  "annotations": [
    {
      "type": "F",
      "label": "F1",
      "text": "Sch. 1 paras. 11A-11C inserted (3.11.2026) by The Representation of the People (Absent Voting and Miscellaneous Amendments) (Wales) Regulations 2026 (W.S.I. 2026/91), regs. 1(3), 20 (with Pt. 7)"
    }
  ],
  "outstanding_effects": [
    {
      "type": "words substituted",
      "affecting": "uksi/2025/1331",
      "affecting_title": "The Data (Use and Access) Act 2025 (Consequential and Other Amendments) Regulations 2025"
    }
  ],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/wsi/2025/864/schedule/1/paragraph/11C",
    "retrieved_at": "2026-11-14T03:35:52.324656+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}