# The Senedd Cymru (Representation of the People) Order 2025, Paragraph 4: The personal identifiers record

Extent: E+W

(1) The registration officer must maintain a record (“the personal identifiers record”) of the signatures and dates of birth provided by persons whose applications under article 6(1), 7(1) or 10(4)(a) or (b) have been granted.
(2) The personal identifiers record must be kept until the expiry of 12 months from—
(a) the date on which a person is removed from the record kept pursuant to article 6(4) or 10(6), or
(b) the date of the poll for the purposes of which the person’s application for an absent vote was granted under article 7(1) or 10(4)(b).
(3) The personal identifiers record must be kept apart from the other records and lists which the registration officer is required to keep under this Order.
(4) The personal identifiers record must contain the following information in respect of each absent voter on the postal voters list, list of proxies or proxy postal voters list—
(a) the absent voter’s name,
(b) the absent voter’s date of birth, and
(c) the absent voter’s signature, or a record of waiver by the registration officer of the requirement for the signature.
(5) The registration officer may disclose information held in the personal identifiers record to—
(a) any candidate, or agent appointed under paragraph 6 of Schedule 2, attending proceedings on receipt of postal ballot papers, in accordance with and for the purposes referred to in paragraphs 23, 26 and 27 of that Schedule;
(b) any person attending proceedings on receipt of postal ballot papers, who is entitled to do so by virtue of any of sections 6A to 6D of the 2000 Political Parties Act, but only to the extent required to permit them to observe the proceedings.

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Source: https://www.legislation.gov.uk/wsi/2025/864/schedule/1/paragraph/4 (the official version)
Page: https://openlegislation.uk/senedd-cymru-representation-of-the-people-order-2025/schedule-1/paragraph-4
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.