Regulation 11 Retention of documentation
Where applicable terminal equipment is—
manufactured in the United Kingdom; or
first supplied or put into service, whichever is the earlier, in the United Kingdom without previously having been supplied or put into service in the Community,
the respnosible person shall hold at the disposal of the Secretary of State for ten years beginning with the date on which the last item of applicable terminal equipment is manufactured, the following—
where the manufacturer has complied with the conformity assessment requirements pursuant to the EC type-examination procedure—
the EC type-examination certificate, and, where applicable, the documentation evidencing additional approval;
the technical documentation;
the EC declaration of conformity to type; and
where the manufacturer has carried out production quality assurance—
the documentation referred to in the second indent of point 3.1 of Annex III of the TTE Directive;
the updating referred to in the second paragraph of point 3.4 of that Annex; and
the decisions and reports from the notified body which are referred to in the final paragraphs of points 3.4, 4.3 and 4.4. of that Annex;
where the manufacturer has complied with the conformity assessment requirements pursuant to the EC declaration of conformity procedure—
the EC declaration of conformity;
the documentation referred to in the second indent of point 3.1 of Annex IV to the TTE Directive;
the updating referred to in the second paragraph of point 3.4 of that Annex; and
the decisions and reports from the notified body which are referred to in the final paragraphs of points 3.4, 4.3 and 4.4 of that Annex.
Any documentation to be retained by the responsible person pursuant to the requirements of paragraph (1) above may be kept by recording the matters in question in a manner other than material form provided, however, adequate precautions shall be taken for guarding against falsification.
The power conferred on a responsible person in paragraph (2) above includes power to keep the documentation by recording those matters otherwise than in legible form, so long as the recording is capable of being reproduced in a legible form.
If the responsible person records the documentation in question otherwise than in a legible form, any duty imposed on him by these Regulations to allow inspection of, or to furnish a copy of, the documentation or any part of it is to be treated as a duty to allow inspection of, or to furnish, a reproduction of the document or the relevant part of it in legible form.