Regulation 25 Preservation of records
When these Regulations apply to the seeking of offers in relation to a contract a utility shall keep appropriate information on each such contract sufficient to justify decisions taken in connection with—
the qualification and selection of suppliers or contractors and the award of contracts;
the recourse to derogations from the requirement that European specifications be referred to pursuant to regulation 11(4) above; and
the use of a procedure without a call for competition pursuant to regulation 15 above.
When a utility decides not to apply these Regulations to the seeking of offers in relation to a contract in accordance with regulations 6, 7 and 9 above it shall keep appropriate information on such a contract sufficient to justify that decision.
The information referred to in paragraphs (1) and (2) above shall be preserved for at least four years fromm the date of the award of the contract.