Regulation 5 Duties of head teacher-educational recordsI1

Within fifteen school days of receiving a written request by a parent for disclosure of a pupil’s educational record, the head teacher of a maintained school and of a special school not maintained by a local education authority must make it available for inspection, free of charge, to the parent.

Within fifteen school days of receiving a written request by a parent for a copy of a pupil’s educational record, the head teacher of such a school must give the parent a copy of it on payment of such fee (not exceeding the cost of supply), if any, as the governing body may prescribe.

In every case where the pupil is under consideration for admission to another school (including an independent school) or to an institution of further education or any other place of education or training, the head teacher must transfer the pupil’s educational record to the responsible person, free of charge, if that person so requests, within fifteen school days of receiving the request.

The record supplied under paragraph (3) must not include the results of any assessment of the pupil’s achievements.

When complying with a request for disclosure or a copy of a pupil’s educational record under paragraph (1), (2) or (3) of this regulation, a head teacher must not disclose any documents which are subject to any order under section 30(2) of the Data Protection Act 1998^f1.