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Council and Commission Decision of 18 May 2009 on a Community Position concerning a Decision of the EU-Albania Stabilisation and Association Council adopting its Rules of Procedure including the Rules of Procedure of the Stabilisation and Association Committee (2009/463/EC, Euratom)

EU Decision 2009/463 · Adopted 18 May 2009 · Extends to United Kingdom

Original text. legislation.gov.uk does not revise this item, so later amendments are not shown here. Changes made to it are listed under each provision when known.

Council and Commission Decision

of 18 May 2009

on a Community Position concerning a Decision of the EU-Albania Stabilisation and Association Council adopting its Rules of Procedure including the Rules of Procedure of the Stabilisation and Association Committee

(2009/463/EC, Euratom)

THE COUNCIL OF THE EUROPEAN UNION,

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European Community and the Treaty establishing the European Atomic Energy Community,

Having regard to Council and Commission Decision of 26 February 2009 on the conclusion of the Stabilisation and Association Agreement between the European Communities and their Member States, of the one part, and the Republic of Albania, of the other partf1, of the other part, and in particular Article 2(1) thereof,

Having regard to the proposal from the Commission,

Whereas:

(1)

Article 116 of the Stabilisation and Association Agreement between the European Communities and their Member States, of the one part, and the Republic of Albania, of the other partf2 (hereinafter referred to as ‘Agreement’) establishes a Stabilisation and Association Council.

(2)

Article 117(2) of the Agreement provides that the Stabilisation and Association Council shall establish its own rules of procedure.

(3)

Article 120(1) of the Agreement provides that the Stabilisation and Association Council in the performance of its duties shall be assisted by a Stabilisation and Association Committee.

(4)

Article 120(2) and (3) of the Agreement provides that the Stabilisation and Association Council shall, in its rules of procedure, determine the duties of the Stabilisation and Association Committee and that the Stabilisation and Association Council may delegate any of its powers to the Stabilisation and Association Committee,

HAVE DECIDED AS FOLLOWS:

Annotations to the whole text

Footnotes

f1

OJ L 107, 28.4.2009, p. 165.

f2

OJ L 107, 28.4.2009, p. 166.

Contents

  1. Sole ArticleArticle Sole Article
  2. Signature
  3. Annex
  4. DECISION No 1 OF THE EU-ALBANIA STABILISATION AND ASSOCIATION COUNCIL
  5. Division
  6. 1Chairmanship
  7. 2Meetings
  8. 3Representation
  9. 4Delegations
  10. 5Secretariat
  11. 6Correspondence
  12. 7Publicity
  13. 8Agendas for meetings
  14. 9Minutes
  15. 10Decisions and recommendations
  16. 11Languages
  17. 12Expenses
  18. 13Stabilisation and Association Committee
  20. Division
  21. Division
  23. Rules of Procedure of the Stabilisation and Association Committee

Sole Article

The position to be adopted by the Community within the Stabilisation and Association Council established by the Stabilisation and Association Agreement between the European Communities and their Member States, of the one part, and the Republic of Albania, of the other part, in relation to the rules of procedure of the said Stabilisation and Association Council and to the delegation of its powers to the Stabilisation and Association Committee shall be based on the draft decision of the Stabilisation and Association Council, attached to this Decision. Minor amendments to this draft decision may be accepted without further decision of the Council and of the Commission.

Signature

Done at Brussels, 18 May 2009.

For the Council

The President

J. Kohout

For the Commission

The President

José Manuel Barroso

THE STABILISATION AND ASSOCIATION COUNCIL,

Having regard to the Stabilisation and Association Agreement between the European Communities and their Member States, of the one part, and the Republic of Albaniaf1 (hereinafter referred to as ‘Albania’), of the other part, and in particular Articles 116 and 117 thereof,

Whereas that Agreement entered into force on 1 April 2009,

HAS DECIDED AS FOLLOWS:

1Chairmanship

The Stabilisation and Association Council shall be presided over alternately for periods of 12 months by a representative of the Council of the European Union, on behalf of the Communities and their Member States, and by a representative of the Government of Albania. The first period shall begin on the date of the first Stabilisation and Association Council meeting and end on 31 December 2009.

2Meetings

The Stabilisation and Association Council shall meet regularly at ministerial level once a year. Special sessions of the Stabilisation and Association Council may be held at the request of either Party, if the Parties so agree. Unless otherwise agreed by the Parties, each session of the Stabilisation and Association Council shall be held at the usual venue for meetings of the Council of the European Union at a date agreed by both Parties. Meetings of the Stabilisation and Association Council shall be jointly convened by the Secretaries of the Stabilisation and Association Council in agreement with the President.

3Representation

The members of the Stabilisation and Association Council may be represented if unable to attend. If a member wishes to be so represented, he must notify the President of the name of his representative before the meeting at which he is to be so represented. The representative of a member of the Stabilisation and Association Council shall exercise all the rights of that member.

4Delegations

The members of the Stabilisation and Association Council may be accompanied by officials. Before each meeting, the President shall be informed of the intended composition of the delegation of each Party. A representative of the European Investment Bank shall attend the meetings of the Stabilisation and Association Council, as an observer, when matters which concern the Bank appear on the agenda. The Stabilisation and Association Council may invite non-members to attend its meetings in order to provide information on particular subjects.

5Secretariat

An official of the General Secretariat of the Council of the European Union and an official of the Mission of Albania in Brussels shall act jointly as Secretaries of the Stabilisation and Association Council.

6Correspondence

Correspondence addressed to the Stabilisation and Association Council shall be sent to the President of the Stabilisation and Association Council at the address of the General Secretariat of the Council of the European Union.

The two Secretaries shall ensure that correspondence is forwarded to the President of the Stabilisation and Association Council and, where appropriate, circulated to other members of the Stabilisation and Association Council. Correspondence circulated shall be sent to the Secretariat General of the Commission, the Permanent Representations of the Member States and the Mission of Albania in Brussels.

Communications from the President of the Stabilisation and Association Council shall be sent to the addressees by the two Secretaries and circulated, where appropriate, to the other members of the Stabilisation and Association Council at the addresses indicated in the second paragraph.

7Publicity

Unless otherwise decided, the meetings of the Stabilisation and Association Council shall not be public.

8Agendas for meetings

1.

The President shall draw up a provisional agenda for each meeting. It shall be forwarded by the Secretaries of the Stabilisation and Association Council to the addressees referred to in Article 6 not later than 15 days before the beginning of the meeting. The provisional agenda shall include the items in respect of which the President has received a request for inclusion on the agenda not later than 21 days before the beginning of the meeting, although items shall not be written into the provisional agenda unless the supporting documentation has been forwarded to the Secretaries not later than the date of despatch of the agenda. The agenda shall be adopted by the Stabilisation and Association Council at the beginning of each meeting. An item other than those appearing on the provisional agenda may be placed on the agenda if the two Parties so agree.

2.

The President may, in agreement with the two Parties, shorten the time limits specified in paragraph 1 in order to take account of the requirements of a particular case.

9Minutes

Draft minutes of each meeting shall be drawn up by the two Secretaries. The minutes shall, as a general rule, indicate in respect of each item on the agenda:

  • the documentation submitted to the Stabilisation and Association Council,

  • statements requested for entry by a member of the Stabilisation and Association Council,

  • the decisions taken and recommendations made, the statements agreed upon and the conclusions adopted.

The draft minutes shall be submitted to the Stabilisation and Association Council for approval. When approved, the minutes shall be signed by the President and the two Secretaries. The minutes shall be filed in the archives of the General Secretariat of the Council of the European Union, which will act as depository of the documents of the Association. A certified copy shall be forwarded to each of the addressees referred to in Article 6.

10Decisions and recommendations

1.

The Stabilisation and Association Council shall take its decisions and make recommendations by common agreement of the Parties. During the period between its sessions, the Stabilisation and Association Council may take decisions or make recommendations by written procedure if both Parties so agree.

2.

The decisions and recommendations of the Stabilisation and Association Council, within the meaning of Article 118 of the Stabilisation and Association Agreement, shall be entitled respectively ‘Decision’ and ‘Recommendation’ followed by a serial number, by the date of their adoption and by a description of their subject matter. The decisions and recommendations of the Stabilisation and Association Council shall be signed by the President and authenticated by the two Secretaries. Decisions and recommendations shall be forwarded to each of the addressees referred to in Article 6. Each Party may decide on the publication of decisions and recommendations of the Stabilisation and Association Council in its respective official publication.

11Languages

The official languages of the Stabilisation and Association Council shall be the official languages of the two Parties. Unless otherwise decided, the Stabilisation and Association Council shall base its deliberations on documentation drawn up in these languages.

12Expenses

The Communities and Albania shall each defray the expenses they incur by reason of their participation in the meetings of the Stabilisation and Association Council, both with regard to staff, travel and subsistence expenditure and to postal and telecommunications expenditure. Expenditure in connection with interpreting at meetings, translation and reproduction of documents shall be borne by the Communities, with the exception of expenditure in connection with interpreting or translation into or from Albanian, which shall be borne by Albania. Other expenditure relating to the organisation of meetings shall be borne by the Party hosting the meetings.

13Stabilisation and Association Committee

1.

A Stabilisation and Association Committee is hereby established in order to assist the Stabilisation and Association Council in carrying out its duties. It shall be composed of representatives of the Council of the European Union and of representatives of the Commission of the European Communities, on the one hand, and of representatives of the Government of Albania on the other, normally at senior civil servant level.

2.

The Stabilisation and Association Committee shall prepare the meetings and the deliberations of the Stabilisation and Association Council, implement the decisions of the Stabilisation and Association Council where appropriate and, in general, ensure continuity of the association relationship and the proper functioning of the Stabilisation and Association Agreement. It shall consider any matter referred to it by the Stabilisation and Association Council as well as any other matter which may arise in the course of the day-to-day implementation of the Stabilisation and Association Agreement. It shall submit proposals or any draft decisions and recommendations for adoption to the Stabilisation and Association Council.

3.

In cases where the Stabilisation and Association Agreement refers to an obligation to consult or a possibility of consultation, such consultation may take place within the Stabilisation and Association Committee. The consultation may continue in the Stabilisation and Association Council if the two Parties so agree.

4.

The rules of procedure of the Stabilisation and Association Committee are attached to this Decision.

Done at …

For the Stabilisation and Association Council

The Chairman

…