Division 5 Requirements for the security management and evacuation plan

The security management and evacuation plan shall include as a minimum the following:

1. (a)

   information on the crisis management officer/team in the sending organisation and relevant contact details to be shared with the hosting organisation and the EU Aid Volunteer;

2. (b)

   the organisational chart of any staff holding responsibilities for security risk management in both the sending and the hosting organisation, including current contact details;

3. (c)

   clear procedures, roles and responsibilities in the event of an emergency;

4. (d)

   a security incident reporting mechanism for the sending and hosting organisations;

5. (e)

   an evacuation plan;

6. (f)

   provisions for medical evacuation in line with the provisions for insurance referred to in Article 24;

7. (g)

   context-specific information, guidelines and rules provided by the hosting organisation;

8. (h)

   a mechanism for regular review by the sending organisation, with updates provided by the hosting organisation (as required by the country-specific environment);

9. (i)

   scenario planning organised by the sending organisation with the hosting organisation to assess potential security situations and test the security management and evacuation plan; where possible, drill exercises shall be organised in order to ensure smooth cooperation between the sending and hosting organisations in an emergency scenario; and

10. (j)

    the support available in the sending and hosting organisations for the physical, material and psychological security and safety of the EU Aid Volunteers.