Division M.B.104 Record-keepingF1X1

The F2CAA shall establish a system of record-keeping that allows adequate traceability of the process to issue, continue, change, suspend or revoke each certificate.

The records for the oversight of organisations approved in accordance with this Annex shall include as a minimum:

1. 1..

   the application for an organisation approval;

2. 2..

   the organisation approval certificate including any changes;

3. 3..

   a copy of the audit programme listing the dates when audits are due and when audits were carried out;

4. 4..

   the F3CAA continued oversight records including all audit records;

5. 5..

   copies of all relevant correspondence;

6. 6..

   details of any exemption and enforcement actions;

7. 7..

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8. 8..

   organisation exposition or manual and amendments;

9. 9..

   copy of any other document directly approved by the F5CAA.

The retention period for the point (b) records shall be at least 5 years.

The minimum records for the oversight of each aircraft shall include, at least, a copy of:

1. 1..

   the aircraft certificate of airworthiness;

2. 2..

   airworthiness review certificates;

3. 3..

   F6airworthiness review recommendations issued by CAO or CAMO;

4. 4..

   the reports from the airworthiness reviews carried out directly by the F7CAA;

5. 5..

   all relevant correspondence relating to the aircraft;

6. 6..

   the details of any exemption and enforcement action(s);

7. 7..

   any document approved by the F8CAA pursuant to this Annex or Annex II to Regulation (EU) No 965/2012 (Part-ARO).

The records specified in point (d) shall be retained until 2 years after the aircraft has been permanently withdrawn from service.

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