Division 145.B.220 Record keepingF1

The CAA must establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of:

1. 1.

   the management system’s documented policies and procedures;

2. 2.

   the training, qualifications and authorisations of its personnel;

3. 3.

   the allocation of tasks, covering the elements required by point 145.B.205, as well as the details of tasks allocated;

4. 4.

   certification processes and continuing oversight of certified organisations, including:

   1. (i)

      the application for an organisation certificate;

   2. (ii)

      the CAA’s continuing oversight programme, including all the assessments, audits and inspection records;

   3. (iii)

      the organisation certificate, including any changes to it;

   4. (iv)

      a copy of the oversight programme, listing the dates when audits are due and when audits were carried out;

   5. (v)

      copies of all formal correspondence;

   6. (vi)

      recommendations for the issue or continuation of a certificate, details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations;

   7. (vii)

      any assessment, audit and inspection report issued by a competent authority of a third country;

   8. (viii)

      copies of all the organisation MOEs or manuals, and of any amendments to them;

   9. (ix)

      copies of any other documents approved by the CAA;

5. 5.

   documents supporting the use of alternative means of compliance;

6. 6.

   safety information provided in accordance with point 145.B.125 and follow-up measures;

7. 7.

   the use of safeguard and flexibility provisions in accordance with Articles 70, 71(1) and 76(4) of Regulation (EU) 2018/1139.

The CAA must maintain a list of all the organisation certificates it has issued.

All the records referred to in points (a) and (b) must be kept for a minimum period of 5 years, subject to data protection law.