Annex VII

‘ANNEX XXVII

INSPECTION REPORTS

MINIMUM INFORMATION REQUIRED FOR COMPLETION OF INSPECTION REPORTS

Instructions for completing the inspection reports:

Submit as comprehensive information as possible. Information shall be entered as applicable and available. Detailed instructions to be used for completing the reports are available on the Master Data Register page of the European Commission Fisheries website.

Rules for the electronic exchange of inspection reports:

For the electronic exchange of inspection reports, the inspection XML Schema Definition is available on the Master Data Register page of the European Commission Fisheries website. Implementation documents to be used for the exchange are also available on this website.

MODULE 1: INSPECTION OF A FISHING VESSEL AT SEA

1.

Inspection report reference ^f1

2.

Member State and inspection authority

3.

Inspection vessel (flag, name and external registration number)

4.

International radio call sign

5.

Date of the inspection (start)

6.

Time of the inspection (start)

7.

Date of the inspection (finish)

8.

Time of the inspection (finish)

9.

Position of the inspection vessel (latitude, longitude)

10.

Location of the inspection vessel (detailed fishing area)

11.

Inspector in charge

12.

Nationality

13.

Inspector 2

14.

Nationality

15.

Target fishing vessel details (name, external registration number, flag)

16.

Position and location of the vessel vessel if different from the inspection vessel (latitude, longitude, detailed fishing area)

17.

Type of the vessel

18.

Certificate of registry ID

19.

International radio call sign

20.

International Maritime Organisation number

21.

Community Fleet Register number

22.

Owner details (name, nationality and address)

23.

Charterer details (name, nationality and address)

24.

Agent details (name, nationality and address)

25.

Master details (name, nationality and address)

26.

Radio call pre boarding

27.

Fishing log-book completed before inspection

28.

Boarding ladder

29.

Identification for inspectors

30.

Infringements or observations

31.

Inspections of documents and authorisations

32.

Certificate of registry ID

33.

Engine propulsion power check

34.

Fishing licence details

35.

Fishing authorisation details

36.

VMS operational

37.

Remote electronic monitoring operational

38.

Number(s) of paper fishing log sheet(s)

39.

E-fishing logbook reference

40.

Prior notification reference

41.

Purpose of notification

42.

Fish room certificate

43.

Stowage plan

44.

Ullage tables for refrigerated sea water tanks

45.

Certification for on board weighing systems

46.

Membership of a producer organisation

47.

Last port of call details (port, state and date)

48.

Infringements or observations

49.

Catch inspection

50.

Catch on board details (species, quantities in live weight equivalent including for undersized fish, catch area)

51.

Margin of tolerance per species

52.

Separate registration of undersized fish

53.

Separate stowage for demersal stocks under multi-annual plans

54.

Separate stowage for undersized fish

55.

Weighing check, box/container count, ullage tables or sampling

56.

Registration of discard details (species, quantities)

57.

Infringements or observations

58.

Gear inspection

59.

Gear details (type)

60.

Net attachment(s) or device(s) details (type)

61.

Mesh size or dimension details

62.

Twine details (type, thickness)

63.

Gear marking

64.

Infringements or observations

65.

Inspectors' comments

66.

Master's comments

67.

Action(s) taken

68.

Inspectors' signature

69.

Master's signature

MODULE 2: INSPECTION OF FISHING VESSEL(S) ON TRANSHIPMENT

1.

Inspection report reference ^f2

2.

Member State and inspection authority

3.

Inspection vessel (flag, name and external registration number)

4.

International radio call sign

5.

Date of the inspection (start)

6.

Time of the inspection (start)

7.

Date of the inspection (finish)

8.

Time of the inspection (finish)

9.

Position of the inspection vessel (latitude, longitude)

10.

Location of the inspection vessel (detailed fishing area)

11.

Location of the port^f3

12.

Designated port

13.

Inspector in charge

14.

Nationality

15.

Inspector 2

16.

Nationality

17.

Donor fishing vessel details (name, external registration number, flag)

18.

Position and location of the vessel (latitude, longitude, detailed fishing area)

19.

Type of the vessel

20.

Certificate of registry ID

21.

International radio call sign

22.

International Maritime Organisation number

23.

Community Fleet Register number

24.

Owner details (name, nationality and address)

25.

Charterer details (name, nationality and address)

26.

Agent details (name, nationality and address)

27.

Master details (name, nationality and address)

28.

VMS check pre-boarding

29.

Fishing log-book completed before transhipment

30.

Infringements or observations

31.

Inspections of documents and authorisations

32.

Certificate of registry ID

33.

Fishing licence details

34.

Fishing authorisation details

35.

Transhipment authorisation details

36.

VMS operational

37.

Number(s) of paper fishing log sheet(s)

38.

E-fishing logbook reference

39.

Prior notification reference

40.

Purpose of prior notification (including IUU regime)

41.

Last port of call details (port, state and date)

42.

Infringements or observations

43.

Catch inspection

44.

Catch on board details (before transhipment) (species, quantities in product weight including for undersized fish, presentation, catch area)

45.

Margin of tolerance per species

46.

Catch transhipped details (species, quantities in product weight including for undersized fish, presentation, catch area)

47.

Infringements or observations

48.

Receiving fishing vessel details (name, external registration number, flag)

49.

Position and location of the vessel (latitude, longitude, detailed fishing area)

50.

Type of the vessel

51.

Certificate of registry ID

52.

International radio call sign

53.

International Maritime Organisation number

54.

Community Fleet Register number

55.

Owner details (name, nationality and address)

56.

Charterer details (name, nationality and address)

57.

Agent details (name, nationality and address)

58.

Master details (name, nationality and address)

59.

VMS check pre-boarding

60.

Fishing log-book completed before transhipment

61.

Infringements or observations

62.

Inspections of documents and authorisations

63.

Certificate of registry ID

64.

Fishing licence details

65.

VMS operational

66.

Number(s) of paper fishing log sheet(s)

67.

E-fishing logbook reference

68.

Prior notification reference

69.

Purpose of prior notification

70.

Last port of call details (port, state and date)

71.

Infringements or observations

72.

Catch inspection

73.

Catch on board details (before transhipment) (species, quantities in product weight including for undersized fish, presentation, catch area)

74.

Catch received details (species, quantities in product weight including for undersized fish, presentation, catch area)

75.

Infringements or observations

76.

Inspectors' comments

77.

Master(s)' comments

78.

Action(s) taken

79.

Inspectors' signature

80.

Master(s)' signature

MODULE 3: INSPECTION OF A FISHING VESSEL IN PORT OR ON LANDING AND BEFORE FIRST SALE

1.

Inspection report reference ^f4

2.

Member State and inspection authority ^f5

3.

Date of the inspection (start of inspection

4.

Time of the inspection (start of inspection)

5.

Date of the inspection (finish of inspection)

6.

Time of the inspection (finish of inspection)

7.

Location of the port

8.

Designated port

9.

Inspector in charge

10.

Nationality

11.

Inspector 2

12.

Nationality

13.

Target fishing vessel details (name, external registration number, flag)

14.

Type of the vessel

15.

Certificate of registry ID

16.

International radio call sign

17.

International Maritime Organisation number

18.

Community Fleet Register number

19.

Owner details (name, nationality and address)

20.

Beneficial owner details (name, nationality and address

21.

Charterer details (name, nationality and address)

22.

Agent details (name, nationality and address)

23.

Master details (name, nationality and address)

24.

VMS check pre-arrival to land

25.

Fishing log-book completed before arrival

26.

Identification for inspectors

27.

Infringements or observations

28.

Inspections of documents and authorisations

29.

Certificate of registry ID

30.

Fishing licence details

31.

Fishing authorisation details

32.

Port access and landing authorisation details

33.

Number(s) of paper fishing log sheet(s)

34.

E-fishing logbook reference

35.

Prior notification reference

36.

Purpose of prior notification (including IUU regime)

37.

Fish room certificate

38.

Stowage plan

39.

Ullage tables for refrigerated sea water tanks

40.

Certification for on board weighing systems

41.

Membership of a producer organisation

42.

Last port of call details (date, state and port)

43.

Infringements or observations

44.

Catch inspection

45.

Catch on board details (species, quantities in product weight including for undersized fish, presentation, catch area)

46.

Margin of tolerance per species

47.

Separate registration of undersized fish

48.

Catch offloaded details (species, quantities in product weight including for undersized fish, presentation, catch area)

49.

Minimum conservation reference size checked

50.

Labelling

51.

Weighing check, box/container count or sampling check on discharge

52.

Hold check after discharge

53.

Catch weighing on landing

54.

Infringements or observations

55.

Transhipment details for catches received from other fishing vessel(s)

56.

Donor fishing vessel(s) details (name, external registration number, international radio call sign, International Maritime Organisation number, Community Fleet Register number, flag)

57.

Transhipment declaration details

58.

Catch transhipped details (species, quantities in product weight including for undersized fish, presentation, catch area)

59.

Other catch documentation (catch certificates)

60.

Infringements or observations

61.

Gear inspection

62.

Gear details (type)

63.

Net attachment(s) or device(s) details (type)

64.

Mesh size or dimension details

65.

Twine details (type, thickness)

66.

Gear marking

67.

Infringements or observations

68.

Status of the fishing vessel in RFMO area(s) where the fishing or related-fishing activities have been taken place (including in any IUU fishing vessel list)

69.

Inspectors' comments

70.

Master's comment

71.

Action(s) taken

72.

Inspectors' signature

73.

Master's signature

MODULE 4: MARKET/ PREMISES INSPECTION

1.

Inspection report reference ^f6

2.

Member State and inspection authority

3.

Date of the inspection (start of inspection)

4.

Time of the inspection (start of inspection)

5.

Date of the inspection (finish of inspection)

6.

Time of the inspection (finish of inspection)

7.

Location of the port

8.

Inspector in charge

9.

Nationality

10.

Inspector 2

11.

Nationality

12.

Identification for inspectors

13.

Market or premises inspection details (name and address)

14.

Owner details (name, nationality and address)

15.

Owner representative details (name, nationality and address)

16.

Inspected fisheries products details (species, quantities in product weight including for undersized fish, presentation, catch area, originating vessel(s) identification)

17.

Registered buyer, auction centre or other bodies or persons responsible for the first marketing of fisheries products details (name, nationality and address)

18.

Minimum conservation reference size checked

19.

Labelling for traceability

20.

Common marketing standards

21.

Size categories

22.

Freshness categories

23.

Fisheries products subject to storage mechanism inspected

24.

Fisheries products weighed before sale

25.

Weighing systems calibrated and sealed

26.

Infringements or observations

27.

Inspection of documents related to inspected fisheries products

28.

Landing declaration details

29.

Take-over declaration details

30.

Transport document details

31.

Supplier invoices and sales notes details

32.

IUU catch certificate details

33.

Importer details (name, nationality and address)

34.

Infringements or observations

35.

Inspectors' comments

36.

Operator's comments

37.

Action(s) taken

38.

Inspectors' signature

39.

Operator's signature

MODULE 5: INSPECTION OF TRANSPORT VEHICLE

1.

Inspection report reference ^f7

2.

Member State and inspection authority (*)

3.

Date of the inspection (start) (*)

4.

Time of the inspection (start) (*)

5.

Date of the inspection (finish) (*)

6.

Time of the inspection (finish) (*)

7.

Location of inspection (address) (*)

8.

Inspector in charge (*)

9.

Nationality

10.

Inspector 2 (*)

11.

Nationality

12.

Identification for inspectors

13.

Target vehicle details (type and nationality) (*)

14.

Tractor identification (registration plate number) (*)

15.

Trailer identification (registration plate number) (*)

16.

Owner details (name, nationality and address) (*)

17.

Driver details (name, nationality and address) (*)

18.

Inspection of documents related to fisheries products (*)

19.

Fisheries products weighed before transport (species, quantities in product weight including for undersized fish, presentation, catch area, originating vessel(s) identification) (*)

20.

Destination of the vehicle (*)

21.

Transport document details

22.

Electronic transmission of the transport document to the flag Member State

23.

Fishing logbook of the originating vessel attached to the transport document

24.

Electronic transmission of the fishing logbook of the originating vessel to the flag Member State

25.

Other catch document attached to transport document (catch certificate)

26.

Transport document received before arrival by the landing or marketing Member State

27.

Landing declaration details

28.

Take-over declaration details

29.

Take-over cross check with landing declaration

30.

Sales note or invoices details

31.

Labelling for traceability

32.

Sample weighing of box/containers

33.

Weighing systems calibrated and sealed

34.

Weighing record

35.

Vehicle or container sealed

36.

Seal details noted on the transport document

37.

Inspection authority who affixed the seals (*)

38.

Status of seals (*)

39.

Infringements or observations (*)

40.

Fisheries products transported before weighing (species, quantities in product weight including for undersized fish, presentation, catch area, originating vessel(s) identification) (*)

41.

Destination of the vehicle (*)

42.

Transport document details

43.

Electronic transmission of the transport document to the flag Member State

44.

Fishing logbook of the originating vessel attached to the transport document

45.

Electronic transmission of the fishing logbook of the originating vessel to the flag Member State

46.

Transport document received before arrival by the landing or marketing Member State

47.

Landing declaration details

48.

Weighing of fisheries products observed on arrival at destination by Member State competent authorities

49.

Registered buyer, auction centre or other bodies or persons responsible for the first marketing of fisheries products details (name, nationality and address) (*)

50.

Vehicle or container sealed

51.

Seal details noted on the transport document

52.

Inspection authority who affixed the seals (*)

53.

Status of seals (*)

54.

Infringements or observations (*)

55.

Inspectors' comments (*)

56.

Transporter's comments (*)

57.

Action(s) taken (*)

58.

Inspectors' signature (*)

59.

Transporter's signature (*)