Regulation 30 Information requirements

(1)

A relevant authority must keep a record of—

(a)

the name of any provider to whom it awards a contract;

(b)

the name of any provider who is a party to a framework agreement;

(c)

either the address of the registered office or the principal place of business of each provider referred to in paragraph (a) or (b);

(d)

the procurement process followed;

(e)

the identity of individuals involved in the procurement process;

(f)

where the Direct Award Process 2 or the Most Suitable Provider Process was followed—

(i)

a description of the way in which the key criteria were taken into account;

(ii)

the basic selection criteria which were assessed when making a decision;

(g)

where the Competitive Process was followed—

(i)

a description of the way in which the key criteria were taken into account;

(ii)

the basic selection criteria which were assessed;

(iii)

the contract or framework award criteria that were evaluated under the procurement process;

(h)

the reasons for decisions made under these Regulations;

(i)

particulars of any excluded or excludable providers;

(j)

where a relevant authority awarded a contract to or concluded a framework agreement with an excluded provider because it was considered necessary to protect public health, the reasons for such a decision;

(k)

the reasons for an excludable provider being excluded or not from a procurement process;

(l)

particulars of any declared or identified conflicts of interest, actual or potential;

(m)

how any conflicts or potential conflicts of interest were managed for each decision or will be managed;

(n)

where a procurement is abandoned under regulation 15, the date on which it was abandoned.

(2)

Information under this regulation must be kept—

(a)

where a contract is awarded or a framework agreement concluded, until the end of the period of three years beginning with the day on which the contract is awarded or the framework agreement is concluded, or

(b)

where a contract is not awarded or a framework agreement is not concluded, until the end of the period of 3 years beginning with the day on which the relevant authority submits the notice for publication under regulation 15(4).