Paragraph 3 I1

The STWG will be administered by the undertaker in accordance with the following protocol.

Meetings of the STWG will be convened, administered and serviced by the area-wide Travel Plan Co-ordinator appointed under the provisions of the framework travel plan.

Meetings will take place at not more than 6 monthly intervals in a venue provided by the undertaker (or such other frequency, place and timing as the STWG members may subsequently agree upon).

Not less than ten clear working days’ notice of meetings will be given to all parties accompanied by an agenda and background papers with relevant information for the matters to be considered.

All members will have the right to propose an item to be discussed at the meeting under urgent business.

A meeting will only be quorate if a representative from both the local highway authority and the undertaker is present.

The area-wide Travel Plan Co-ordinator must minute each meeting and circulate copies of the minutes as soon as practical to all invited parties. Such minutes, once confirmed at the subsequent meeting, will become a matter of public record, subject to redaction of individual items of commercial or personal confidentiality.

The STWG will at all times be free to consult with other relevant authorities and bodies and will at the election of any member be at liberty to invite persons to attend meetings in a non-voting capacity.