Regulation 44 Records relating to reimbursement arrangements: keeping and productionI1
United Kingdom
C must keep records in writing of the following matters—
the names and addresses of those persons whom C has reimbursed or whom C intends to reimburse;
the total amount reimbursed to each such person;
the amount of interest included in the total amount reimbursed to each such person; and
the date that each reimbursement is made.
C must preserve such records for the period of 6 years beginning with—
the last day of the accounting period to which the records relate; or
the day C makes the reimbursement to which the records relate,
whichever is the later.
Where an officer of HMRC gives C notice in accordance with paragraph (4) below, C must, in accordance with such notice, produce to the Commissioners or to an officer of HMRC the records that C is required to keep pursuant to paragraph (1).
A notice given for the purposes of paragraph (3) must—
be in writing;
state the day on which and the place and time at which the records are to be produced;
be signed and dated by an officer of HMRC, and
may be given before or after, or both before and after, the Commissioners have paid the relevant amount to C.