Article C2 Access to agenda and connected reports
Copies of the agenda for a meeting of the Authority and, subject to paragraph (2) below, copies of any report for the meeting shall be open to inspection by members of the public at the offices of the Authority in accordance with paragraph (3) below.
If the proper officer thinks fit, there may be excluded from the copies of reports provided in pursuance of paragraph (1) above the whole of any report which, or any part which, relates only to items during which, in his opinion, the meeting is likely not to be open to the public.
Any document which is required by paragraph (1) above to be open to inspection shall be so open at least three clear days before the meeting, except that—
where the meeting is convened at shorter notice, the copies of the agenda and reports shall be open to inspection from the time the meeting is convened, and
where an item is added to the agenda copies of which are open to inspection by the public, copies of the item (or of the revised agenda), and the copies of any report for the meeting relating to the item, shall be open to inspection from the time the item is added to the agenda;
but nothing in this paragraph requires copies of any agenda, item or report to be open to inspection by the public until copies are available to members of the Authority.
An item of business may not be considered at a meeting of the Authority unless either—
a copy of the agenda including the item (or a copy of the item) is open to inspection by members of the public in pursuance of paragraph (1) above for at least three clear days before the meeting or, where the meeting is convened at shorter notice, from the time the meeting is convened; or
by reason of special circumstances, which shall be specified in the minutes, the chairman of the meeting is of the opinion that the item should be considered at the meeting as a matter of urgency.
Where by virtue of paragraph (2) above the whole or any part of a report for a meeting is not open to inspection by the public under paragraph (1) above—
every copy of the report or of the part shall be marked “Not for publication”; and
there shall be stated on every copy of the whole or any part of the report the description, in terms of Schedule 2 to this Order, of the exempt information by virtue of which the Authority is likely to exclude the public during the item to which the report relates.
Where a meeting of the Authority is required by article C1 above to be open to the public during the proceedings or any part of them, there shall be made available for the use of members of the public present at the meeting a reasonable number of copies of the agenda and, subject to paragraph (8) below, of the reports for the meeting.
There shall, on request and on payment of postage or other necessary charge for tranmission, be supplied for the benefit of any newspaper—
a copy of the agenda for a meeting of the Authority and, subject to paragraph (8) below, a copy of each of the reports for the meeting;
such further statements or particulars, if any, as are necessary to indicate the nature of the items included in the agenda; and
if the proper officer thinks fit in the case of any item, copies of any other documents supplied to members of the Authority in connection with the item.
Paragraph (2) above applies in relation to copies of reports provided in pursuance of paragraph (6) or (7) above as it applies in relation to copies of reports provided in pursuance of paragraph (1) above.