Regulation 19 Records

(1)

The registered person shall maintain in respect of each family accommodated in the residential family centre a record which—

(a)

includes the information, documents and other records specified in Schedule 3 relating to the members of the family;

(b)

is kept up to date;

(c)

is retained in the residential family centre so long as the family to which it relates is accommodated there; and

(d)

is retained in a place of security for a period of fifteen years from the date of the last entry.

(2)

The record referred to in paragraph (1) shall be kept securely and may not be disclosed to any person except in accordance with—

(a)

any provision of, or made under, or by virtue of, a statute under which access to such records is authorised; or

(b)

any court order authorising access to such records.

(3)

The registered person shall also maintain the records specified in Schedule 4 in respect of the residential family centre.

(4)

The registered person shall ensure that the records referred to in paragraph (3) are—

(a)

kept up to date;

(b)

retained in the residential family centre for a period of not less than three years from the date of the last entry.

F1(5)

The records mentioned in paragraphs (1) and (3) may be kept in electronic form, provided the information so recorded is capable of being reproduced in a legible form.

Annotations

Textual amendments

F1: Reg. 19(5) inserted (1.4.2013) by The Residential Family Centres (Amendment) Regulations 2013 (S.I. 2013/499), regs. 1, 10

Notes on the whole SI

Textual amendments

F1: 2000 c. 14. These powers are exercisable by the appropriate Minister, who is defined in section 121(1) of the 2000 Act, in relation to England, Scotland and Northern Ireland, as the Secretary of State, and in relation to Wales, as the National Assembly for Wales. “Prescribed” and “regulations” are defined in section 121(1) of that Act.
F2: See section 22(9) of the 2000 Act for the requirement to consult.