Paragraph M5 F1
The PCC must provide the annual meeting with each of the following, which the annual meeting may then discuss—
a report on the changes to the roll since the last annual meeting or, in a year in which a new roll is prepared, a report on the numbers entered on the new roll,
an annual report on the proceedings of the PCC and the activities of the parish generally,
the financial statements of the PCC for the year ending on the 31 December preceding the meeting,
the annual fabric report under section 50 of the Ecclesiastical Jurisdiction and Care of Churches Measure 2018, and
a report of the proceedings of the deanery synod.
The PCC must ensure that a copy of the roll is available for inspection at the meeting.
The annual report to be provided under paragraph (1)(b) must include a statement as to whether the PCC has complied with F2the requirements imposed by the code under section 5A of the Safeguarding and Clergy Discipline Measure 2016.
The annual report to be provided under paragraph (1)(b) must be prepared F3in accordance with the Statement of Recommended Practice for accounting and reporting by charities published from time to time by the Charity Commission.
The financial statements to be provided under paragraph (1)(c)—
must be prepared F4the requirements imposed by the code under section 5A of the Safeguarding and Clergy Discipline Measure 2016, and
must be independently examined or audited in the manner specified by the Business Committee.
If the PCC approves the financial statements that have been examined or audited under paragraph (5)(b), the chair of the meeting at which they are approved must sign them.
Once the financial statements have been signed under paragraph (6), the PCC must, for at least seven days before the annual meeting—
publish the signed statements in such form (whether electronic or otherwise) as it decides, and
make a copy of the signed statements available for inspection, on a reasonable request being made.
The PCC must, before the end of 28 days beginning with the date of the annual meeting, ensure that a copy of the annual report and financial statements provided under paragraph (1)(b) and (c) are given to the secretary of the diocesan board of finance for it to retain.
Annotations
Textual amendments
- F1
Sch. 3 substituted (1.1.2020) by Church Representation and Ministers Measure 2019 (No. 1), s. 1(3), Sch. 1 (with Sch. 3); S.I. 2019/1460, art. 2
- F2
Words in Sch. 3 rule M5(3) substituted (1.3.2022) by Safeguarding (Code of Practice) Measure 2021 (No. 3), ss. 2(3), 3(3); S.I. 2022/118, art. 2
- F3
Words in Sch. 3 rule M5(4) substituted (6.9.2025) by The Church Representation Rules (Amendment) (No. 2) Resolution 2025 (S.I. 2025/995), paras. 1(2), 6
- F4
Words in Sch. 3 rule M5(5)(a) substituted (6.9.2025) by The Church Representation Rules (Amendment) (No. 2) Resolution 2025 (S.I. 2025/995), paras. 1(2), 6
Notes on Schedule 3
Modifications
- C1
Sch. 3 modified by Cathedrals Measure 1963 (No. 2), s. 12(3) (as substituted (1.6.1992) by Church of England (Miscellaneous Provisions) Measure 1992 (No. 1), s. 17(1), Sch. 3 para. 10;Instrument dated 27.5.1992 made by Archbishops of Canterbury and York.
Sch. 3 modified (30.6.1999) by Cathedrals Measure 1999 (No. 1), ss. 12(4), 38(2)(3) (with ss. 33, 37, 38(5)(6))
- C2
Sch. 3 applied by Churchwardens Measure 2001 (No. 1), s. 5(7) (as substituted (19.5.2014) by Church of England (Miscellaneous Provisions) Measure 2014 (No. 1), s. 21(2), Sch. 2 para. 15; S.I. 2014/1369, art. 2)
- C3
Sch. 3: power to modify conferred (coming into force in accordance with s. 53(3) of the amending Measure) by Cathedrals Measure 2021 (No. 2), ss. 41(2)(d), 53(3) (with ss. 42(4), 48, 52(1))
- C4
Sch. 3 modified (coming into force in accordance with s. 53(3) of the amending Measure) by Cathedrals Measure 2021 (No. 2), ss. 40(3), 53(3) (with ss. 42(4), 48, 52(1)) (as amended (coming into force in accordance with s. 22(3) of the amending Measure) by Church of England (Miscellaneous Provisions) Measure 2024 (No. 1), s. 22(3), Sch. 1 para. 24)