Regulation 14 Keeping and retention of records by a collector and by a processor
This regulation applies where a farmer claims a compensatory payment in respect of land set aside for non-food purposes which is used for the production of Annex I raw materials.
A collector shall keep records of the quantity of all Annex I raw materials produced on that last-mentioned land which he has purchased and sold for processing, and the names and addresses of all subsequent buyers or processors to whom he has sold those raw materials.
A collector shall retain the records referred to in paragraph (2) above until the earlier of–
the end of the third calendar year following the year in which he delivers to a processor the Annex I raw materials to which those records relate with a view to their being processed to obtain one or more of the products mentioned in Annex III to Commission Regulation 334/93; or
the seventh anniversary of the date of their creation.
A processor shall make records showing on a daily basis in relation to Annex I raw materials produced on the land referred to in sub-paragraph (1) above–
the quantity of all such Annex I raw materials purchased by him for processing;
the quantity of such Annex I raw materials processed by him together with the quantity and type of products and by-products obtained from the processing;
the losses of such Annex I raw materials resulting from processing;
the quantity of such Annex I raw materials destroyed, if any, together with the reason for such destruction;
the quantity and type of products and by-products sold or otherwise disposed of by him and the price obtained; and
the names and addresses of all subsequent buyers or processors to whom he sells such Annex I raw materials or products or by-products of processing.
A processor shall retain the records referred to in paragraph (4) above for two years from the date on which he processes, destroys, sells or otherwise disposes of the Annex I raw materials to which they relate.