Division CAMO.B.220 Record-keepingF1X1

The F2CAA shall establish a system of record-keeping that allows adequate storage, accessibility, and reliable traceability of:

1. (1)

   the management system's documented policies and procedures;

2. (2)

   training, qualification, and authorisation of its personnel;

3. (3)

   the allocation of tasks, covering the elements required by point CAMO.B.205, as well as the details of tasks allocated;

4. (4)

   certification processes and continuing oversight of certified organisations, including:

   1. (i)

      the application for an organisation certificate;

   2. (ii)

      the F3CAA’s continuing oversight programme, including all assessment, audit and inspection records;

   3. (iii)

      the organisation certificate, including any changes thereto;

   4. (iv)

      a copy of the oversight programme listing the dates when audits are due and when audits were carried out;

   5. (v)

      copies of all formal correspondence;

   6. (vi)

      details of findings, corrective actions, date of action closure, any exemption and enforcement actions;

   7. (vii)

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   8. (viii)

      copies of all organisation CAMEs or manuals and amendments thereto;

   9. (ix)

      copies of any other document approved by the F5CAA;

5. (5)

   the evaluation F6... of alternative means of compliance proposed by organisations, and the assessment of alternative means of compliance used by the F7CAA itself;

6. (6)

   safety information and follow-up measures in accordance with point CAMO.B.125;

7. (7)

   the use of flexibility provisions in accordance with Regulation (EU) 2018/1139 and its delegated and implementing acts.

The F8CAA shall maintain a list of all organisation certificates it issued.

All records referred to in points (a) and (b) shall be kept for a minimum period of 5 years subject to applicable data protection law.

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