The Representation of the People (England and Wales) Regulations 2001

S.I. 2001/341 · Made 9 February 2001 · Extends to England and Wales

Contents

1. Part I: GENERAL, INTERPRETATION AND MISCELLANEOUS
2. 1Citation, commencement and extent
3. 2Revocations
4. 3Interpretation
5. 4Forms
6. 5Communication of applications, notices etc.
7. 6Electronic signatures and related certificates
8. 7Copies of documents
9. 8Time
10. 9Official poll card and postal poll card at parliamentary elections
11. 10Return and declaration of election expenses
12. 11Interference with notices etc.
13. 12Device referred to in rule 29(3A) (b) of parliamentary elections rules Repealed
14. 13Registration of European Parliamentary overseas electors Repealed
15. Part II: SERVICE AND OVERSEAS ELECTORS' DECLARATIONS
16. Service declarations
17. 14Qualification for Crown servant
18. 15Contents of service declaration
19. 15AContents of service declaration: declarant with a service qualification under section 14(1A) of the 1983 Act
20. 16Transmission of service declaration
21. 17Notification by registration officer in respect of service declarations
22. Overseas electors' declarations
23. 18Contents of overseas elector’s declaration
24. 19Certain declarants to supply copy of birth certificates Repealed
25. 20Attestation of certain overseas electors' declarations Repealed
26. 21Transmission of overseas elector’s declaration
27. 22Notification about registration as overseas elector
28. Overseas electors: reminders and renewal declarations
29. 22AReminders to electors registered pursuant to an overseas elector’s declaration
30. 22BRenewal declarations
31. 22CTransmission of renewal declaration
32. 22DNotification about continued registration as overseas elector following renewal declaration
33. Part III: REGISTRATION
34. Information about electors
35. 23Power to require information
36. 24Evidence as to age and nationality : registration of local government electors in Wales
37. 24AEvidence as to age and nationality: registration of parliamentary electors and local government electors in England
38. 25Reminders to electors registered pursuant to a service declaration or declaration of local connection
39. 25ZAReminders to overseas electors who have an anonymous entry
40. 25AReminders to other persons who have an anonymous entry
41. 26Applications for registration
42. 26AApplication for alteration of register in respect of name under section 10ZD
43. 26BPower to request additional evidence where certain information is unavailable or where the registration officer considers it necessary
44. 26BAEU citizens: power to request additional evidence of immigration status or historical residency for purposes of determining eligibility to vote in a PCC election in Wales
45. 26BBEU citizens: power to request additional evidence as to change of name
46. 26COverseas electors: power to request additional evidence where applicant under 18 when last resident in the United Kingdom
47. 26DOverseas electors: power to request additional evidence of previous residence
48. 26EOverseas electors: power to request attestation as to applicant’s previous residence at relevant address
49. 26FOverseas electors: power to request additional evidence as to applicant’s previous registration in pursuance of a service declaration or overseas elector’s declaration or as a merchant seaman
50. 26GOverseas electors: power to require additional evidence as to declaration of local connection
51. 26HOverseas electors: power to require attestation as to applicant’s connection to relevant address
52. 26IOverseas electors: supplemental provision as to attestations and the meaning of “qualifying attestor”
53. 26JOverseas electors: power to require additional evidence as to change of name
54. 27Objections to registration
55. 28Inspection of applications and objections
56. Determination of applications and objections
57. 29ZAVerification of information provided in an application
58. 29ZAAVerification of information provided in an application made pursuant to an overseas elector’s declaration
59. 29ZABAdditional verification of information provided in an application made pursuant to an overseas elector’s declaration
60. 29ZBProcessing of information provided in connection with an application under section 10ZC or 10ZD
61. 29Procedure for determining applications for registration and objections without a hearing
62. 30Notice of hearing
63. 31Hearing of applications and objections
64. 31AObjections relating to applications that have been allowed, but before alterations to register have taken effect
65. 31BOther determinations by registration officer of entitlement to registration
66. 31CSummary procedure for determining in specified circumstances person has ceased to satisfy conditions for registration
67. 31DProcedure for reviewing entitlement to registration
68. 31EList of reviews
69. 31FHearings of reviews
70. 31FZANotification of outcome of reviews
71. 31FADeterminations of entitlement to remain registered during the annual canvass
72. 31GAnonymous registration: applications and declarations
73. 31HAnonymous registration: determination of applications by registration officer
74. 31IAnonymous registration: evidence consisting of relevant court orders or injunctions
75. 31JAnonymous registration: evidence by attestation
76. 32Registration appeals
77. 32ZAAnnual canvass: register of local government electors in Wales Repealed
78. 32ZBSteps to be taken by a registration officer where no information in response to an annual canvass form is received in respect of a particular address Repealed
79. 32ZBAAnnual canvass
80. 32ZBBAnnual canvass data matching
81. 32ZBCProcessing of information in connection with annual canvass data matching
82. 32ZBDAnnual canvass for properties where it may be necessary to make any addition to, or deletion from, an electoral register and steps to be taken where no response is received
83. 32ZBEAnnual canvass for properties where the registration officer is satisfied that it is not necessary to make any deletion from an electoral register and has no reason to believe that any additions to an electoral register may be required
84. 32ZBFAnnual canvass in respect of particular types of property
85. 32ZBGElectoral Commission requirements
86. 32ZCInvitations to apply for registration
87. 32ZDSteps to be taken by a registration officer to encourage a person to make an application for registration in response to an invitation to do so
88. 32ZERequiring a person to make an application for registration
89. 32ZFNotice of Civil Penalty
90. 32ZGPayment, enforcement and cancellation of civil penalty
91. 32ZHReview of registration officer’s decision to impose a civil penalty
92. 32ZIAppeals to the First-tier Tribunal against a notice of civil penalty
93. 32ARepresentations regarding clerical errors
94. 33Circumstances when the power in section 10A(5)(b) of the 1983 Act applies Repealed
95. 34Retaining entries in register Repealed
96. 35Registration officer’s right to inspect certain records
97. 35ADisclosure of certain local authorities’ records
98. 36Notices in connection with registration
99. 36ACommunication of notices made on polling day
100. 37Notice by registration officer of a change of address
101. The register
102. 38Separate part of a register for each parliamentary polling district
103. 39Different letter for each parliamentary polling district
104. 40Qualifying addresses which are not included in the register
105. 41Order of names
106. 41AAnonymous entries
107. 42Marking of names
108. 43Publication of register
109. 44Information about register
110. 45Preparation and publication of list of overseas electors
111. 45ARecord of anonymous entries
112. 45BDuties of registration officer and his staff in relation to record of anonymous entries
113. 45CSupply of record of anonymous entries to returning and counting officers
114. 45DSupply of record of anonymous entries in connection with summoning of juries
115. 45ESupply of record of anonymous entries to the security services
116. 45FSupply of the record of anonymous entries to police forces and other organisations
117. 45GCertificate of anonymous registration
118. 45HCertificate of anonymous registration prescribed for purposes of paragraph 10(2) of Schedule 2A Repealed
119. 46Supply of free copies of register and list of overseas electors otherwise than on request Repealed
120. 47Supply of free copies of register and list of overseas electors on request Repealed
121. 48Sale of register and list of overseas electors
122. 49Supply of register and list of overseas electors in data form
123. Part IV: ABSENT VOTERS
124. 50Interpretation of Part IV
125. 51General requirements for applications for an absent vote
126. 51AAdditional provision concerning the requirement that an application for an absent vote must be signed by the applicant
127. 51AAAdditional requirement for applications for ballot papers to be sent to different address from that stated in application
128. 51BAdditional requirements for applications for ballot papers to be sent to different address from that shown in the record kept under paragraph 3(4) or 7(6) of Schedule 4
129. 52Additional requirements for applications for the appointment of a proxy
130. 53Additional requirements for applications for a proxy vote for a definite or indefinite period on grounds of severe sight-impairment or any other disability
131. 54Additional requirements for applications for a proxy vote for a definite or indefinite period based on occupation, service, employment or attendance on a course
132. 55Additional requirements for applications for a proxy vote in respect of a particular election
133. 55AAdditional requirements for application for an emergency proxy vote in respect of a particular election : grounds relating to occupation, service or employment
134. 55BAdditional requirements for application for an emergency proxy vote in respect of a particular parliamentary election or local government election in England: grounds relating to voter identification
135. 56Closing date for applications
136. 56AGrounds relating to voter identification
137. 56BVerification of information provided in a relevant absent voting application
138. 56CPower to request additional evidence in relation to relevant absent voting applications where registration officer considers it necessary
139. 56DProcessing of information provided in connection with a relevant absent voting application
140. 57Grant or refusal of applications
141. 58Notice of appeal
142. 59Cancellation of proxy appointment
143. 60Inquiries by registration officer
144. 60ZARequirement to notify certain electors and proxies that postal vote entitlement is to end
145. 60ARequirement to provide fresh signatures at ... intervals
146. 60BRequirement to provide fresh signatures following rejection of a postal voting statement
147. 61Records and lists kept under Schedule 4
148. 61AConditions on the use, supply and inspection of absent voter records or lists
149. 61BThe personal identifiers record
150. 61CNotification of a rejected postal voting statement or document
151. 62Marked register for polling stations
152. 63Certificate of employment at a parliamentary election
153. 63ACorresponding number lists
154. Part V: ISSUE AND RECEIPT OF POSTAL BALLOT PAPERS
155. 64Interpretation of Part V
156. Issue of Postal Ballot Papers
157. 65Combination of polls
158. 66Form of postal voting statement
159. 67Persons entitled to be present at proceedings on issue of postal ballot papers
160. 68Persons entitled to be present at proceedings on receipt of postal ballot papers
161. 69Agents of candidates who may attend proceedings on receipt of postal ballot papers
162. 70Notification of requirement of secrecy
163. 71Time when postal ballot papers are to be issued
164. 72Procedure on issue of postal ballot paper
165. 73Refusal to issue postal ballot paper
166. 74Envelopes
167. 75Sealing up of completed corresponding number lists and security of special lists
168. 76Delivery of postal ballot papers
169. 77Spoilt postal ballot papers
170. 78Lost postal ballot papers
171. 78ACancellation of postal ballot papers
172. Receipt of Postal Ballot Papers
173. 79Alternative means of returning postal ballot paper or postal voting statement
174. 79ARequirements of return of postal voting documents form
175. 79BRejection of postal voting documents handed in at a polling station
176. 79CProcedure for dealing with rejected postal voting documents handed in at a polling station
177. 79DPostal voting documents left behind at a polling station
178. 80Notice of opening of postal ballot paper envelopes
179. 81Postal ballot boxes and receptacles
180. 82Receipt of covering envelope
181. 82APostal voting documents handed in to the returning officer
182. 82BRejection of postal voting documents handed in to the returning officer
183. 82CProcedure for dealing with rejected postal voting documents handed in to the returning officer
184. 82DPostal voting documents left behind with the returning officer
185. 82EOpening of delivered or collected packets of postal voting documents
186. 83Opening of postal voters' ballot box
187. 84Opening of covering envelopes
188. 84AConfirming receipt of postal voting statements
189. 85Procedure in relation to declarations of identity Repealed
190. 85AProcedure in relation to postal voting statements: personal identifier verification
191. 85BPostal Voting Statements: additional personal identifier verification Repealed
192. 86Opening of ballot paper envelopes
193. 86ARetrieval of cancelled postal ballot papers
194. 87Lists of rejected postal ballot papers or postal voting documents
195. 88Checking of lists kept under regulation 87
196. 89Sealing of receptacles
197. 90Abandoned poll
198. 91Forwarding of documents
199. Part VI: SUPPLY OF REGISTER ETC
200. Interpretation and edited register
201. 92Interpretation and application of Part VI etc
202. 93Edited version of register
203. 93ANotifying registration officer of change to edited register preference
204. General restrictions
205. 94Restrictions on supply of full register and disclosure of information from it by the registration officer and his staff
206. 95Restrictions on use of the full register supplied under section 3 of the Juries Act 1974 or information contained in it
207. 96Restriction on use of the full register, or information contained in it, supplied in accordance with enactments or obtained otherwise
208. Supply on publication and specific restrictions
209. 97Supply of free copy of full register to the British Library and restrictions on use
210. 97ASupply of free copy of full register to the National Library of Wales and restrictions on use
211. 97BSupply of free copy of full register to the National Library of Scotland
212. 98Supply of free copy of full register for electoral purposes and restrictions on use
213. 99Supply of free copy of full register etc to Statistics Board and restrictions on use
214. 100Supply of free copy of full register etc to Electoral Commission and restrictions on use
215. 101Supply of free copy of full register etc to certain Commissions and restrictions on use
216. Supply on request and specific restrictions
217. 102Supply of full register etc under regulations 103 to 109: general provisions
218. 103Supply of full register etc to elected representatives for electoral purposes and restrictions on use
219. 104Supply of full register to holders of relevant elective offices and candidates
220. 105Supply of full register etc to local constituency parties and restrictions on use
221. 106Supply of full register etc to registered political parties etc and restrictions on use
222. 107Supply of full register etc to certain councils and restrictions on use
223. 108Supply of full register etc to certain candidates and restrictions on use
224. 108ASupply of full register etc to the security services
225. 109Supply of full register etc to police forces and other agencies, and restrictions on use
226. 109ASupply of full register to public libraries and local authority archives service, and restrictions on use
227. Sale of edited and full registers and specified restrictions
228. 110Sale of edited register
229. 111Sale of full register etc: restrictions on supply, charges, etc
230. 112Sale of full register etc: general provisions
231. 113Sale of full register to government departments and other bodies
232. 114Sale of full register to credit reference agencies
233. Offences
234. 115Offences in respect of contravention of Part 3, Part 4 and Part 6 regulations
235. Part 7: ACCESS TO MARKED REGISTERS AND OTHER DOCUMENTS OPEN TO PUBLIC INSPECTION AFTER AN ELECTION
236. 116Interpretation of Part 7
237. 117Supply of marked registers and lists after an election
238. 118Inspection of documents open to public inspection
239. 119Conditions on the use, supply and disclosure of documents open to public inspection
240. 120Calculating the fee for supply of marked registers or lists
241. Part 8: Access to documents after an election to Senedd Cymru
242. 121Interpretation of Part 8
243. 122Interpretation of Part 8
244. 123Interpretation of Part 8
245. 124Interpretation of Part 8
246. 125Interpretation of Part 8
247. 126Interpretation of Part 8
248. Signature
249. Schedule 1ENABLING POWERS
250. Schedule 2REVOCATIONS
251. Schedule 3FORMS
252. Schedule 4APPLICATION WITH MODIFICATIONS OF PROVISIONS OF THE 1983 AND 1985 ACTS FOR REGISTRATION OF EUROPEAN PARLIAMENTARY OVERSEAS ELECTORS Repealed
253. Schedule 4ASchedule 4A Repealed
254. Explanatory note