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Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance) (2009/992/EU)

EU Decision 2009/992 · Adopted 17 December 2009 · Extends to United Kingdom

Original text. legislation.gov.uk does not revise this item, so later amendments are not shown here. Changes made to it are listed under each provision when known.

Commission Decision

of 17 December 2009

on minimum requirements for the data to be entered in the national electronic register of road transport undertakings

(notified under document C(2009) 9959)

(Text with EEA relevance)

(2009/992/EU)

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/ECf1, and in particular Article 16 thereof,

Whereas:

(1)

Article 16(1) of Regulation (EC) No 1071/2009 requires that each Member State keeps a national electronic register of road transport undertakings which have been authorised by a competent authority designated by it to engage in the occupation of road transport operator. The national electronic registers should include at least the elements set out in Article 16(2) of the Regulation. Additional elements such as the date and place of birth of natural persons have also to be included in order to ensure correct identification of the individuals concerned.

(2)

Regulation (EC) No 1072/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international road haulage marketf2 and Regulation (EC) No 1073/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international market for coach and bus servicesf3 also require certain data to be entered in these national electronic registers.

(3)

The provisions on personal data protection, as laid down in particular by Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such dataf4, apply to the processing of any personal data pursuant to Regulation (EC) No 1071/2009.

(4)

In order to facilitate the interconnection of the national electronic registers as required by Article 16(5) of the Regulation (EC) No 1071/2009, the Commission has to adopt according to Article 16(1) of this Regulation a decision on minimum requirements for the data to be entered in the national electronic register,

HAS ADOPTED THIS DECISION:

Annotations to the whole text

Footnotes

f1

OJ L 300, 14.11.2009, p. 51.

f2

OJ L 300, 14.11.2009, p. 72.

f3

OJ L 300, 14.11.2009, p. 88.

f4

OJ L 281, 23.11.1995, p. 31.

Contents

  1. 1Article 1
  2. 2Article 2
  3. Signature
  4. Annex Annex

1

The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.

2

This Decision is addressed to the Member States.

Signature

Done at Brussels, 17 December 2009.

For the Commission

Antonio Tajani

Vice-President

F1. . .

See Article 16(2)(c) of the Regulation (EC) No 1071/2009.

No personal data other than necessary data relating to the Transport Manager shall be included in this field.

Data categoryData itemAdditional description of data fieldLength
Transport undertakingNameFree text alpha-numeric field1-100
Legal formFree text alpha-numeric field1-50
F2Risk rating band

Declaration of either:

  • ‘Grey’

  • ‘Green’

  • ‘Amber’

  • ‘Red’

Total number of Managed VehiclesFree text numeric field1-6
AddressAddressFree text alpha-numeric field1-150
Postal codeFree text alpha-numeric field1-10
CityFree text alpha-numeric field1-50
Country codeSelected from two letter code ISO 3166-1 alpha 22
AuthorisationType

Declaration of:

  • ‘Community licence for passenger transport’

  • ‘National licence for passenger transport’

or:

  • ‘Community licence F3or UK licence for the Community for goods transport’

  • ‘F4Community licence or UK licence for the Community for goods transport, exclusively ≤3.5 t'

  • ‘National licence for goods transport’

1-50
Serial number of Community licence or UK licence for the CommunityFree text alpha-numeric field1-20
Start date of Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry date of Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F5Number of vehicles managed under the authorisationFree text numeric field1-6
Vehicle registration number ... Free text alpha-numeric field1-15
Authorisation status

Declaration of

  • ‘Active’

  • ‘Suspended’

  • ‘Withdrawn’

  • ‘Expired’

  • ‘Lost/stolen’

  • ‘Annulled’

  • ‘Returned’

F6. . .
Date of withdrawal of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of suspension of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry date of suspension of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Reason for suspension or withdrawal of the Community licence or UK licence for the Community

Declaration of:

  • ‘No effective and stable establishment’

  • ‘No appropriate financial standing’

  • ‘No requisite professional competence’

  • ‘Not of good repute’

  • ‘Other’

F7. . .
Serial number of certified true copy of Community licence or UK licence for the CommunityFree text alpha-numeric field1-20
F8Start Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of withdrawal of certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F9Suspension Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F10Expiry date of the suspension of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD)10
F11Authorisation for data related to vehicles hired without a driver (undertakings that engage in the occupation of road haulage operator)Vehicle registration numberFree text alpha-numeric field1-15
Country of Registration of VehicleSelected from two letter code ISO 3166-1 alpha 2, or ‘UK’2
Legal representative of the undertaking (where appropriate)f1 First given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birth F12Free text alpha-numeric field 1-50
Transport ManagerFirst given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birthFree alpha text1-50
Number of certificate of professional competenceFree text alpha-numeric field1-20
Date of issue of the certificate of professional competenceNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Country of issue of the certificate of professional competenceSelected from two letter code ISO 3166-1 alpha 22
F13Validity of certificate of professional competence

Declaration of either:

  • ‘Valid’

  • ‘Invalid’

Serious infringementCategoryAlpha-numeric field using coded values
TypeAlpha-numeric field using coded values
Date of infringementNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of check where infringement has been ascertainedNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F14Country in which infringement was ascertainedSelected from two letter code ISO 3166-1 alpha 22
Reason why loss of good repute is a disproportionate responsef2 Free text alpha-numeric field1-500
Unfit PersonFirst given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birthFree alpha text1-50
Number of certificate of professional competenceFree text alpha-numeric field1-20
Date of issue of the certificate of professional competenceNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Country of issue of the certificate of professional competenceSelected from two letter code ISO 3166-1 alpha 22
Reason for declaration of unfitness

Declaration of either:

  • ‘Infringement of national rules’

  • ‘Infringement of Community rules’

F15. . .
Current rehabilitation measure F16(undertakings that engage in the occupation of road passenger transport operator)

Declaration of either:

  • ‘Repeat training’

  • ‘Additional training’

  • ‘Relicensing’

  • ‘Additional conditions on licence’

  • ‘Other’

1-100
F17Current rehabilitation measure (undertakings that engage in the occupation of road haulage operator)

Declaration of either:

  • ‘Appropriate training of at least three months’

  • ‘Exam on the subjects listed in Part I of Annex I to Regulation (EC) No 1071/2009’

Start date of declaration of unfitnessNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
End date of declaration of unfitnessNumeric data entry in ISO 8601 format (YYYY-MM-DD)10