OpenLegislation

Annex

United Kingdom

Original text. Later amendments are not shown.

F1. . .

See Article 16(2)(c) of the Regulation (EC) No 1071/2009.

No personal data other than necessary data relating to the Transport Manager shall be included in this field.

Data categoryData itemAdditional description of data fieldLength
Transport undertakingNameFree text alpha-numeric field1-100
Legal formFree text alpha-numeric field1-50
F2Risk rating band

Declaration of either:

  • ‘Grey’

  • ‘Green’

  • ‘Amber’

  • ‘Red’

Total number of Managed VehiclesFree text numeric field1-6
AddressAddressFree text alpha-numeric field1-150
Postal codeFree text alpha-numeric field1-10
CityFree text alpha-numeric field1-50
Country codeSelected from two letter code ISO 3166-1 alpha 22
AuthorisationType

Declaration of:

  • ‘Community licence for passenger transport’

  • ‘National licence for passenger transport’

or:

  • ‘Community licence F3or UK licence for the Community for goods transport’

  • ‘F4Community licence or UK licence for the Community for goods transport, exclusively ≤3.5 t'

  • ‘National licence for goods transport’

1-50
Serial number of Community licence or UK licence for the CommunityFree text alpha-numeric field1-20
Start date of Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry date of Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F5Number of vehicles managed under the authorisationFree text numeric field1-6
Vehicle registration number ... Free text alpha-numeric field1-15
Authorisation status

Declaration of

  • ‘Active’

  • ‘Suspended’

  • ‘Withdrawn’

  • ‘Expired’

  • ‘Lost/stolen’

  • ‘Annulled’

  • ‘Returned’

F6. . .
Date of withdrawal of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of suspension of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry date of suspension of the Community licence or UK licence for the CommunityNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Reason for suspension or withdrawal of the Community licence or UK licence for the Community

Declaration of:

  • ‘No effective and stable establishment’

  • ‘No appropriate financial standing’

  • ‘No requisite professional competence’

  • ‘Not of good repute’

  • ‘Other’

F7. . .
Serial number of certified true copy of Community licence or UK licence for the CommunityFree text alpha-numeric field1-20
F8Start Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Expiry Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of withdrawal of certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F9Suspension Date of the certified true copyNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F10Expiry date of the suspension of the certified true copy Numeric data entry in ISO 8601 format (YYYY-MM-DD)10
F11Authorisation for data related to vehicles hired without a driver (undertakings that engage in the occupation of road haulage operator)Vehicle registration numberFree text alpha-numeric field1-15
Country of Registration of VehicleSelected from two letter code ISO 3166-1 alpha 2, or ‘UK’2
Legal representative of the undertaking (where appropriate)f1 First given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birth F12Free text alpha-numeric field 1-50
Transport ManagerFirst given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birthFree alpha text1-50
Number of certificate of professional competenceFree text alpha-numeric field1-20
Date of issue of the certificate of professional competenceNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Country of issue of the certificate of professional competenceSelected from two letter code ISO 3166-1 alpha 22
F13Validity of certificate of professional competence

Declaration of either:

  • ‘Valid’

  • ‘Invalid’

Serious infringementCategoryAlpha-numeric field using coded values
TypeAlpha-numeric field using coded values
Date of infringementNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Date of check where infringement has been ascertainedNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
F14Country in which infringement was ascertainedSelected from two letter code ISO 3166-1 alpha 22
Reason why loss of good repute is a disproportionate responsef2 Free text alpha-numeric field1-500
Unfit PersonFirst given nameFree text alpha-numeric field1-100
Family name(s)Free text alpha-numeric field1-100
Date of birthNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Place of birthFree alpha text1-50
Number of certificate of professional competenceFree text alpha-numeric field1-20
Date of issue of the certificate of professional competenceNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
Country of issue of the certificate of professional competenceSelected from two letter code ISO 3166-1 alpha 22
Reason for declaration of unfitness

Declaration of either:

  • ‘Infringement of national rules’

  • ‘Infringement of Community rules’

F15. . .
Current rehabilitation measure F16(undertakings that engage in the occupation of road passenger transport operator)

Declaration of either:

  • ‘Repeat training’

  • ‘Additional training’

  • ‘Relicensing’

  • ‘Additional conditions on licence’

  • ‘Other’

1-100
F17Current rehabilitation measure (undertakings that engage in the occupation of road haulage operator)

Declaration of either:

  • ‘Appropriate training of at least three months’

  • ‘Exam on the subjects listed in Part I of Annex I to Regulation (EC) No 1071/2009’

Start date of declaration of unfitnessNumeric data entry in ISO 8601 format (YYYY-MM-DD)10
End date of declaration of unfitnessNumeric data entry in ISO 8601 format (YYYY-MM-DD)10

Annotations

Textual amendments

F1

Annex table note (a) omitted (1.1.2026) by virtue of The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(c)

F2

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(3)

F3

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(2)

F4

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(a)

F5

Words in Annex substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(b)

F6

Words in Annex omitted (1.1.2026) by virtue of The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(d)

F7

Words in Annex omitted (1.1.2026) by virtue of The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(e)

F8

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(f)

F9

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(g)

F10

Words in Annex substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(4)(h)

F11

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(5)

F12

Words in Annex substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(6)

F13

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(7)

F14

Word in Annex substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(8)

F15

Words in Annex omitted (1.1.2026) by virtue of The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(9)(a)

F16

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(9)(b)

F17

Words in Annex inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 3(9)(c)

Footnotes

f1

See Article 16(2)(c) of the Regulation (EC) No 1071/2009.

f2

No personal data other than necessary data relating to the Transport Manager shall be included in this field.