Division 3 Data format

United Kingdom

The following is a list of requirements for the data format of the NLR.

The list is set out as follows:

No	Datum to be displayed
	Content	Format	Status of the requirement

Section 1:

Current state of the licence

1	Licence number
1.1	Number of the licence	F1Number in digits	Compulsory
2	Current state of the licence
2.1	Evidence of the current state of the licence. Valid, Suspended (decision pending), Withdrawn,	Text	Compulsory
2.2	Reason for suspension or withdrawal	Text	Compulsory

Section 2:

Information on the current licence F2...

3	Surname(s) of the holder
3.1	Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom		Text	Compulsory
4	Name(s) of the holder
4.1	Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom		Text	Compulsory
5	Date of birth of the holder
5.1	Date of birth of the holder		YYYY-MM-DD	Compulsory
6	Place of birth of the holder
6.1	Place of birth of the holder		Text	Compulsory
6.2	Nationality		Text	Optional
7	Date of issue of the licence
7.1	Display of the current date of issue of the licence		YYYY-MM-DD	Compulsory
8	Date of expiry of the licence
8.1	Date of the expected formal expiry of the valid licence		YYYY-MM-DD	Compulsory
9	Name of issuing authority
9.1	Name of the authority issuing the licence ( F3the ORR, the Department, delegated entity, railway undertaking, infrastructure manager)		Text	Compulsory
10	Reference number assigned to the employee by the employer
10.1	Company reference for the train driver		Text	Optional
11	Photograph of the holder
11.1	Photograph		Original or Electronic scanning	Compulsory
12	Signature of the holder
12.1	Signature		Original/Photocopy/Electronic scanning	Compulsory
13	Permanent place of residence or postal address of the holder
13.1	Address of the holder	Street and number	Text	Optional
13.2		Town	Text	Optional
13.3		Country	Text	Optional
13.4		Postcode	Alpha-numerical code	Optional
13.5		Telephone number	Text	Optional
13.6		e-mail address	Text	Optional
14	Additional information
14.1	F4Information imposed by the ORR in accordance with Schedule 2 to the Regulations or by the Department in accordance with Schedule 2 to the NI Regulations, as the case may be		Coded information	Compulsory
	Field 9.a.1 — Native language(s) of the driver		Text
	Field 9.a.2 — Space reserved for F5additional information that may be considered necessary by the ORR or the Department, as the case may be		Text
15	Medical restriction
15.1	F6Information imposed by the ORR in accordance with Schedule 1 to the Regulations, or by the Department in accordance with Schedule 1 to the NI Regulations, as the case may be		Coded information	Compulsory
	Mandatory use of glasses/lenses		(code b.1)
	Mandatory use of hearing aid(s)		(code b.2)

Section 3:

Historical information on the status of the licence and the results of periodic checks

16	Date of first issues
16.1	Date of first issue	YYYY-MM-DD	Compulsory
17	Date of expiry
17.1	Date of expiry (and of expected formal renewal)	YYYY-MM-DD	Compulsory
18	Update(s) (Several records are possible)
18.1	Date of update	YYYY-MM-DD	Compulsory
18.2	Reason for update	Text	Compulsory
19	Amendment(s) (Several records are possible)
19.1	Date of amendment	YYYY-MM-DD	Compulsory
19.2	Reason of amendment	Text	Compulsory
20	Suspension(s) (Several records are possible)
20.1	Length of period of suspension	From (date) to (date)	Compulsory
20.2	Reason for suspension	Text	Compulsory
21	Withdrawal(s) (Several records are possible)
21.1	Date of withdrawal	YYYY-MM-DD	Compulsory
21.2	Reason for withdrawal	Text	Compulsory
22	Licence reported lost
22.1	Date of communication	YYYY-MM-DD	Compulsory
22.2	Date of any duplicate issued	YYYY-MM-DD	Compulsory
23	Licence reported stolen
23.1	Date of communication	YYYY-MM-DD	Compulsory
23.2	Date of any duplicate issued	YYYY-MM-DD	Compulsory
24	Licence reported destroyed
24.1	Date of communication	YYYY-MM-DD	Compulsory
24.2	Date of any duplicate issued	YYYY-MM-DD	Compulsory

Section 4:

Information on the basic requirements for issuing a licence and results of periodic checks

25	Education
25.1	Basic requirement	Highest level of certification possessed	Text	Compulsory
26	Physical fitness
26.1	Basic requirement	Statement on fulfilment of F7 in paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the Regulations or paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the NI Regulations, as the case may be	Text	Compulsory
26.2	Date of check		YYYY-MM-DD	Compulsory
26.3	Subsequent periodic check	Confirmed/not confirmed	Text	Compulsory
26.4	(several records possible)	Date of last check	YYYY-MM-DD	Compulsory
26.5	Next check	Date of next formally expected check	YYYY-MM-DD	Compulsory
26.6	Notes	Notes to be specified: Normal schedule, Anticipated schedule (according to doctor’s certificate), Change in information (code 9.a.2) if necessary, Change in restriction code, Other + field to specify,	Text	Compulsory
27	Occupational psychological fitness
27.1	Basic requirement	Statement on fulfilment of F8in paragraph 2(2) of Schedule 1 to the Regulations or paragraph 2(2) of Schedule 1 to the NI Regulations, as the case may be	Text	Compulsory
27.2	Date of check		YYYY-MM-DD	Compulsory
27.3	Following check(s)	Only if necessary (several records possible)	Statement	Compulsory
27.4		Date of any subsequent check	YYYY-MM-DD	Compulsory
28	General professional knowledge
28.1	Basic requirement	Statement on fulfilment of F9in Schedule 3 to the Regulations or Schedule 3 to the NI Regulations, as the case may be	Text	Compulsory
28.2	Date of check		YYYY-MM-DD	Compulsory
28.3	Subsequent check	(only if required at national level)	YYYY-MM-DD	Compulsory

Annotations

Textual amendments

F1: Words in Annex 1 Ch. 3 Section 1 table point 1.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(i); 2020 c. 1, Sch. 5 para. 1(1)
F2: Words in Annex 1 Ch. 3 Section 2 heading omitted (31.12.2020) by virtue of The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(ii); 2020 c. 1, Sch. 5 para. 1(1)
F3: Words in Annex 1 Ch. 3 Section 2 table point 9. 1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(iii); 2020 c. 1, Sch. 5 para. 1(1)
F4: Words in Annex 1 Ch. 3 Section 2 table point 14.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(iv); 2020 c. 1, Sch. 5 para. 1(1)
F5: Words in Annex 1 Ch. 3 Section 2 table point 14.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(v); 2020 c. 1, Sch. 5 para. 1(1)
F6: Words in Annex 1 Ch. 3 Section 2 table point 15.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(vi); 2020 c. 1, Sch. 5 para. 1(1)
F7: Words in Annex 1 Ch. 3 Section 4 table point 26.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(vii); 2020 c. 1, Sch. 5 para. 1(1)
F8: Words in Annex 1 Ch. 3 Section 4 table point 27.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(viii); 2020 c. 1, Sch. 5 para. 1(1)
F9: Words in Annex 1 Ch. 3 Section 4 table point 28.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(5)(c)(ix); 2020 c. 1, Sch. 5 para. 1(1)