Commission Decision of 29 October 2009 on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council (notified under document C(2009) 8278) (Text with EEA relevance) (2010/17/EC)
EU Decision 2010/17 · Adopted 29 October 2009 · Extends to United Kingdom
Commission Decision
of 29 October 2009
on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council
(notified under document C(2009) 8278)
(Text with EEA relevance)
(2010/17/EC)
THE COMMISSION OF THE EUROPEAN COMMUNITIES,
Having regard to the Treaty establishing the European Community,
Having regard to Directive 2007/59/EC of the European Parliament and of the Council of 23 October 2007 on the certification of train drivers operating locomotives and trains on the railway system in the Communityf1, and in particular Article 22 thereof,
Having regard to the recommendation of the European Railway Agency on basic parameters for registers of train driving licences and complementary certificates (ERA/REC/SAF/05-2008) of 19 December 2008,
Whereas:
(1)
In accordance with Article 22(1) of Directive 2007/59/EC, competent authorities should keep a national register for train driving licences or ensure that such a register is kept.
(2)
In accordance with Article 22(2) of Directive 2007/59/EC, railway undertakings and infrastructure managers should keep a company register for complementary certificates or ensure that such a register is kept.
(3)
Article 22(4) of Directive 2007/59/EC requires the European Railway Agency to draft the basic parameters for registers of train driving licences to be set up by competent authorities and registers of complementary certificates to be set up by railway undertakings and infrastructure managers employing or contracting drivers. The national register for train driving licences of a Member State should contain all train driving licences issued in that Member State.
A standard application form should be used for applying for train driving licences, for the purposes of licence registration and recording of updates, amendments, replacements, renewals, suspensions and withdrawal.
(4)
The registers for train driving licences and complementary certificates should be accessible for consultation by the authorised representatives of competent authorities and stakeholders. The different registers should be consistent as regards the data they contain and data formatting. They should therefore be set up using common operational and technical specifications.
(5)
All information contained in licences, harmonised complementary certificates and registers of licences and harmonised complementary certificates should be used by the safety authorities to facilitate evaluation of the staff certification process provided for in Articles 10 and 11 of Directive 2004/49/EC of the European Parliament and of the Council of 29 April 2004 on safety on the Community’s railways and amending Council Directive 95/18/EC on the licensing of railway undertakings and Directive 2001/14/EC on the allocation of railway infrastructure capacity and the levying of charges for the use of railway infrastructure and safety certification (Railway Safety Directive)f2 and to speed up the issuing of the safety certificates provided for in those Articles.
(6)
In accordance with Article 19(1)(f) of Directive 2007/59/EC, the register of train driving licences should be kept and updated by the competent authorities or by delegated bodies. Member States should inform the Commission and the other Member States of the body which they have designated for this purpose, partly to enable these bodies to exchange information.
(7)
Ideally, each Member State should set up a computer-based driving licence register to achieve full interoperability of the registers and allow competent authorities and others who have access rights to obtain information. However, for economic and technical reasons, this kind of interface cannot be adopted without further investigation. Firstly, it is necessary to agree on methods to ensure that access is granted subject to certain conditions, as required by Directive 2007/59/EC. Secondly, a survey of the number of transactions is necessary to perform a cost benefit analysis and propose a feasible solution that does not impose administrative costs that might be disproportionate to real needs. The European Railway Agency therefore proposed to implement an interim solution, with simplified exchange of information, and proceed with the development of an electronic interface at a later stage.
(8)
In accordance with Article 36(3) of Directive 2007/59/EC, that Directive does not apply to Cyprus and Malta. Therefore this Decision should not be applicable to Cyprus and Malta for as long as these Member States do not have a railway system.
(9)
The measures provided for in this Decision are in accordance with the opinion of the Railway Interoperability and Safety Committee established under Article 21 of Directive 96/48/EC,
HAS ADOPTED THIS DECISION:
Annotations to the whole text
Footnotes
Contents
- 1Article 1
- 2Article 2
- 2AArticle 2A
- 3Article 3 Repealed
- 4Article 4 Repealed
- 5Article 5 Repealed
- Signature
- Annex I: BASIC PARAMETERS FOR NATIONAL REGISTERS OF TRAIN DRIVING LICENCES (NLRS)
- 1Basic parameters
- 2Data to be collected
- 3Data format
- 4Access rights
- 5Data exchange
- 6Duration of data retention
- Annex II: BASIC PARAMETERS FOR REGISTERS OF TRAIN DRIVERS' COMPLEMENTARY CERTIFICATES (CCRS)
- 1Basic parameters
- 2Data to be collected
- 3Data format
- 4Access rights
- 5Data exchange
- 6Duration of data retention
- 7Procedure in case of bankruptcy
1
The basic parameters for the National Register of Train Driving Licences (hereinafter ‘NLR’) set out in Annex I F1apply.
2
The basic parameters for the Register of Complementary Certificates (hereinafter ‘CCR’) set out in Annex II F1apply.
2AF1
For the purposes of this Decision–
“accident investigation body” means an investigating body established in an EEA state in accordance with article 21 of Directive 2004/49/EC of the European Parliament and of the Council on safety on the Community's railways and amending Council Directive 95/18 on the licensing of railway undertakings and Directive 2001/14/EC on the allocation of railway infrastructure capacity and the levying of charges for the use of railway infrastructure and safety certification or in accordance with article 22 of Directive (EU) 2016/798 of the European Parliament and of the Council on railway safety ;
“complementary certificate” means a train driving certificate issued under the Regulations or the NI Regulations;
“the Department” means the Department for Infrastructure renamed as such by the Departments Act (Northern Ireland) 2016 and originally established as the Department for Regional Development by article 3(1) of the Departments (Northern Ireland) Order 1999;
“the Intergovernmental Commission” has the same meaning as in the Regulations;
“infrastructure manager” has, in relation to Great Britain, the same meaning as in the Regulations and, in relation to Northern Ireland, the same meaning as in the NI Regulations;
“the NI Regulations” means the Train Driving Licences and Certificates Regulations (Northern Ireland) 2010;
“the ORR” means the Office of Rail and Road ;
“railway undertaking” has, in relation to Great Britain, the same meaning as in the Regulations and, in relation to Northern Ireland, the same meaning as in the NI Regulations;
“the Regulations” means the Train Driving Licences and Certificates Regulations 2010;
“safety authority” has the same meaning as in the Regulations;
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Signature
Done at Brussels, 29 October 2009.
For the Commission
Antonio Tajani
Vice-President
1Basic parameters
The basic parameters for National Registers of train driving licences F1kept under regulation 24 of the Regulations or regulation 22 of the NI Regulations, as the case may be, are:
Data to be collected (Chapter 2),
Data format (Chapter 3),
Access rights (Chapter 4),
Data exchange (Chapter 5),
Duration of data retention (Chapter 6),
2Data to be collected
NLR shall comprise four sections.
Section 1 shall contain information about the current status of the licence.
F1Section 2 shall contain information about the licence issued in line with the list of requirements in Schedule 2 to the Regulations or Schedule 2 to the NI Regulations, as the case may be.
Section 3 shall contain historical information about the licence.
Section 4 shall contain information about basic requirements and initial checks, to allow the licence to be issued and subsequent checks, to allow the licence to remain valid.
The data to be collected are set out in the table in Chapter 3.
3Data format
The following is a list of requirements for the data format of the NLR.
The list is set out as follows:
| No | Datum to be displayed | ||
| Content | Format | Status of the requirement | |
Section 1:
Current state of the licence
| 1 | Licence number | ||
| 1.1 | Number of the licence | F1Number in digits | Compulsory |
| 2 | Current state of the licence | ||
| 2.1 | Evidence of the current state of the licence.
| Text | Compulsory |
| 2.2 | Reason for suspension or withdrawal | Text | Compulsory |
Section 2:
Information on the current licence F2...
| 3 | Surname(s) of the holder | |||
| 3.1 | Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom | Text | Compulsory | |
| 4 | Name(s) of the holder | |||
| 4.1 | Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom | Text | Compulsory | |
| 5 | Date of birth of the holder | |||
| 5.1 | Date of birth of the holder | YYYY-MM-DD | Compulsory | |
| 6 | Place of birth of the holder | |||
| 6.1 | Place of birth of the holder | Text | Compulsory | |
| 6.2 | Nationality | Text | Optional | |
| 7 | Date of issue of the licence | |||
| 7.1 | Display of the current date of issue of the licence | YYYY-MM-DD | Compulsory | |
| 8 | Date of expiry of the licence | |||
| 8.1 | Date of the expected formal expiry of the valid licence | YYYY-MM-DD | Compulsory | |
| 9 | Name of issuing authority | |||
| 9.1 | Name of the authority issuing the licence ( F3the ORR, the Department, delegated entity, railway undertaking, infrastructure manager) | Text | Compulsory | |
| 10 | Reference number assigned to the employee by the employer | |||
| 10.1 | Company reference for the train driver | Text | Optional | |
| 11 | Photograph of the holder | |||
| 11.1 | Photograph | Original or Electronic scanning | Compulsory | |
| 12 | Signature of the holder | |||
| 12.1 | Signature | Original/Photocopy/Electronic scanning | Compulsory | |
| 13 | Permanent place of residence or postal address of the holder | |||
| 13.1 | Address of the holder | Street and number | Text | Optional |
| 13.2 | Town | Text | Optional | |
| 13.3 | Country | Text | Optional | |
| 13.4 | Postcode | Alpha-numerical code | Optional | |
| 13.5 | Telephone number | Text | Optional | |
| 13.6 | e-mail address | Text | Optional | |
| 14 | Additional information | |||
| 14.1 | F4Information imposed by the ORR in accordance with Schedule 2 to the Regulations or by the Department in accordance with Schedule 2 to the NI Regulations, as the case may be | Coded information | Compulsory | |
Field 9.a.1 — Native language(s) of the driver | Text | |||
Field 9.a.2 — Space reserved for F5additional information that may be considered necessary by the ORR or the Department, as the case may be | Text | |||
| 15 | Medical restriction | |||
| 15.1 | F6Information imposed by the ORR in accordance with Schedule 1 to the Regulations, or by the Department in accordance with Schedule 1 to the NI Regulations, as the case may be | Coded information | Compulsory | |
| Mandatory use of glasses/lenses | (code b.1) | |||
| Mandatory use of hearing aid(s) | (code b.2) | |||
Section 3:
Historical information on the status of the licence and the results of periodic checks
| 16 | Date of first issues | ||
| 16.1 | Date of first issue | YYYY-MM-DD | Compulsory |
| 17 | Date of expiry | ||
| 17.1 | Date of expiry (and of expected formal renewal) | YYYY-MM-DD | Compulsory |
| 18 | Update(s) (Several records are possible) | ||
| 18.1 | Date of update | YYYY-MM-DD | Compulsory |
| 18.2 | Reason for update | Text | Compulsory |
| 19 | Amendment(s) (Several records are possible) | ||
| 19.1 | Date of amendment | YYYY-MM-DD | Compulsory |
| 19.2 | Reason of amendment | Text | Compulsory |
| 20 | Suspension(s) (Several records are possible) | ||
| 20.1 | Length of period of suspension | From (date) to (date) | Compulsory |
| 20.2 | Reason for suspension | Text | Compulsory |
| 21 | Withdrawal(s) (Several records are possible) | ||
| 21.1 | Date of withdrawal | YYYY-MM-DD | Compulsory |
| 21.2 | Reason for withdrawal | Text | Compulsory |
| 22 | Licence reported lost | ||
| 22.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 22.2 | Date of any duplicate issued | YYYY-MM-DD | Compulsory |
| 23 | Licence reported stolen | ||
| 23.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 23.2 | Date of any duplicate issued | YYYY-MM-DD | Compulsory |
| 24 | Licence reported destroyed | ||
| 24.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 24.2 | Date of any duplicate issued | YYYY-MM-DD | Compulsory |
Section 4:
Information on the basic requirements for issuing a licence and results of periodic checks
| 25 | Education | |||
| 25.1 | Basic requirement | Highest level of certification possessed | Text | Compulsory |
| 26 | Physical fitness | |||
| 26.1 | Basic requirement | Statement on fulfilment of F7 in paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the Regulations or paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the NI Regulations, as the case may be | Text | Compulsory |
| 26.2 | Date of check | YYYY-MM-DD | Compulsory | |
| 26.3 | Subsequent periodic check | Confirmed/not confirmed | Text | Compulsory |
| 26.4 | (several records possible) | Date of last check | YYYY-MM-DD | Compulsory |
| 26.5 | Next check | Date of next formally expected check | YYYY-MM-DD | Compulsory |
| 26.6 | Notes | Notes to be specified:
| Text | Compulsory |
| 27 | Occupational psychological fitness | |||
| 27.1 | Basic requirement | Statement on fulfilment of F8in paragraph 2(2) of Schedule 1 to the Regulations or paragraph 2(2) of Schedule 1 to the NI Regulations, as the case may be | Text | Compulsory |
| 27.2 | Date of check | YYYY-MM-DD | Compulsory | |
| 27.3 | Following check(s) | Only if necessary (several records possible) | Statement | Compulsory |
| 27.4 | Date of any subsequent check | YYYY-MM-DD | Compulsory | |
| 28 | General professional knowledge | |||
| 28.1 | Basic requirement | Statement on fulfilment of F9in Schedule 3 to the Regulations or Schedule 3 to the NI Regulations, as the case may be | Text | Compulsory |
| 28.2 | Date of check | YYYY-MM-DD | Compulsory | |
| 28.3 | Subsequent check | (only if required at national level) | YYYY-MM-DD | Compulsory |
4Access rights
Access to the information contained in the NLR shall be granted to the following interested parties for the following purposes:
F1...
F2...
to any employer of drivers, for consulting the status of the licences in accordance with F3regulation 26 of the Regulations, or regulation 25 of the NI Regulations as the case may be,
to railway undertakings and infrastructure managers, employing or contracting train drivers, for consulting the status of licences, in accordance with regulation 26 of the Regulations, or regulation 25 of the NI Regulations as the case may be,
to train drivers, upon request, for consulting the data concerning them,
F4to the Rail Accident Investigation Branch for investigating accidents in accordance with the Railways and Transport Safety Act 2003 ,
5Data exchangeF1
Where in accordance with Chapter 4 (access rights), access to relevant data is required to be granted, it must be granted to persons having a right of access under that Chapter, upon request and without delay, in a manner which ensures secure transmission of information and protection of personal data.
In addition to the access rights granted under Chapter 4, each of the ORR and the Department may, at its discretion, grant access to information contained within the NLR to each other, the Intergovernmental Commission, a safety authority or an accident investigation body. Where such access is granted it must be in a manner which ensures secure transmission of information and protection of personal data.
The ORR and the Department may offer login facilities on their websites to all who have access, provided they ensure that grounds for requests are checked.
6Duration of data retention
All data in the NLR shall be kept for at least 10 years from the date of end of validity of the train driving licence. If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.
Any changes in the NLR shall be recorded.
1Basic parameters
The basic parameters for registers of complementary certificates (CCR), F1kept under regulation 25 of the Regulations or regulation 23 of the NI Regulations as the case may be, are:
Data to be collected (Chapter 2),
Data format (Chapter 3),
Access rights (Chapter 4),
Data exchange (Chapter 5),
Duration of data retention (Chapter 6),
Procedures in case of bankruptcy (Chapter 7),
2Data to be collected
CCRs shall comprise four sections.
Section 1 shall contain information about the current state of the licence owned by the train driver.
F1Section 2 shall contain information about the complementary certificate issued in line with the list of requirements in paragraph 3(a) to (n) of Schedule 2 to the Regulations or paragraph 3(a) to (q) of Schedule 2 to the NI Regulations as the case may be.
Section 3 shall contain historical information about the complementary certificate.
Section 4 shall contain information about basic requirements and initial checks to allow the complementary certificate to be issued and about subsequent checks to be recorded to allow the complementary certificate to remain valid.
The data to be collected are set out in the table in Chapter 3.
Information on current knowledge of rolling stock, knowledge of infrastructure and linguistic knowledge assessed in accordance with F2the relevant part of the Regulations or the NI Regulations, as the case may be shall be given in Section 2. That section shall include the date of the next expected checks. By the date of subsequent checks the new ‘current state’ will start, and previous information will be moved into Section 4, containing historical information.
3Data format
The following list shows the data format of the CCR.
The list is set out as follows:
| No | Datum to be displayed | ||
| Content | Format | Status of the requirement | |
Section 1:
Reference to the licence
| 1 | Licence number | ||
| 1.1 | Number of the licence, giving access to data in the national register | F1Number in digits | Compulsory |
| 2 | Current state of the licence | ||
| 2.1 | Evidence of the current state of the licence
| Text | Compulsory |
Section 2:
Information about the current complementary certificate issued, F2as listed in paragraph 3 of Schedule 2 to the Regulations or paragraph 3 of Schedule 2 to the NI Regulations, as the case may be
| 3 | Surname(s) of the holder (the same of the licence) | |||
| 3.1 | Surname(s) displayed on passport or national identity card or other recognised document proving identity. More surnames are allowed, depending on national custom | Text | Compulsory | |
| 4 | Name(s) of the holder (the same of the licence) | |||
| 4.1 | Name(s) displayed on passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom | Text | Compulsory | |
| 5 | Date of birth of the holder | |||
| 5.1 | Date of birth of the holder | YYYY-MM-DD | Compulsory | |
| 6 | Place of birth of the holder | |||
| 6.1 | Place of birth of the holder | Text | Compulsory | |
| 7 | Date of issue of the certificate | |||
| 7.1 | The current date of issue of the certificate | YYYY-MM-DD | Compulsory | |
| 8 | Date of expiry of the certificate | |||
| 8.1 | Date of the expected formal expiry of the certificate, to be set by the company and included in the procedure required in F3in regulation 11 of the Regulations or regulation 11 of the NI Regulations, as the case may be . | YYYY-MM-DD | Compulsory | |
| 9 | Name of issuing entity | |||
| 9.1 | Name of the entity issuing the certificate (railway undertaking, infrastructure manager, other) | Text | Compulsory | |
| 10 | Reference number assigned to the employee by the employer | |||
| 10.1 | Company reference for the train driver | Text | Optional | |
| 11 | Photograph of the holder | |||
| 11.1 | Photograph | Original or Electronic scanning | Compulsory | |
| 12 | Signature of the holder | |||
| 12.1 | Signature | Original/Photocopy/Electronic scanning | Compulsory | |
| 13 | Permanent place of residence or postal address of the holder | |||
| 13.1 | Address of the holder | Street and number | Text | Optional |
| 13.2 | Town | Text | Optional | |
| 13.3 | Country | Text | Optional | |
| 13.4 | Postcode | Alpha-numerical code | Optional | |
| 13.5 | Telephone number | |||
| 13.6 | e-mail address | |||
| 14 | Address of the railway undertaking or infrastructure manager for which the driver is authorised to drive | |||
| 14.1 | Address of the RU/IM | Street and number | Text | Compulsory |
| 14.2 | Town | Town | Compulsory | |
| 14.3 | Country | Text | Compulsory | |
| 14.4 | Postcode | Alpha-numerical code | Compulsory | |
| 14.5 | Contact person | Text | Optional | |
| 14.6 | Telephone number | Text | Compulsory | |
| 14.7 | Fax number | Text | Compulsory | |
| 14.8 | e-mail address | Text | Compulsory | |
| 15 | Category in which the driver is authorised to drive | |||
| 15.1 | Relevant code(s) | Text | Compulsory | |
| 16 | Rolling stock which the driver is authorised to drive | |||
| 16.1 | (list, record to be repeated) | Text | Compulsory | |
| 16.2 | For each item the date of next expected check shall be added | YYYY-MM-DD | Compulsory | |
| 17 | Infrastructure on which the driver is authorised to drive | |||
| 17.1 | (list, record to be repeated) | Text | Compulsory | |
| 17.2 | For each item the date of next expected check shall be added | YYYY-MM-DD | Compulsory | |
| 18 | Language skills | |||
| 18.1 | (list, record to be repeated) | Text | Compulsory | |
| 18.2 | For each item the date of next expected check shall be added | YYYY-MM-DD | Compulsory | |
| 19 | Additional information | |||
| 19.1 | (list, record to be repeated) | Text | Compulsory | |
| 20 | Additional restrictions | |||
| 20.1 | (list, record to be repeated) | Text | Compulsory | |
Section 3:
Historical records on the status of the complementary certificate
| 21 | Date of first issue | ||
| 21.1 | Date of first issue of the certificate | YYYY-MM-DD | Optional |
| 22 | Update(s) (Several records are possible) | ||
| 22.1 | Date of update | YYYY-MM-DD | Compulsory |
| 22.2 | Details of and reason for update (correction of one or more data displayed on the complementary certificate, e.g. personal address of the driver) | Text | Compulsory |
| 23 | Amendment(s) (Several records are possible) | ||
| 23.1 | Date of amendment | YYYY-MM-DD | Compulsory |
Reason for amendments, referring to specific parts of the certificate:
| Text | Compulsory | |
| 24 | Suspension(s) (Several records are possible) | ||
| 24.1 | Length of period of suspension | From (date) to (date) | Compulsory |
| 24.2 | Reason for suspension | Text | Compulsory |
| 25 | Withdrawal(s) (Several records are possible) | ||
| 25.1 | Date of withdrawal | YYYY-MM-DD | Compulsory |
| 25.2 | Reason for withdrawal | Text | Compulsory |
| 26 | Certificate reported lost | ||
| 26.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 26.2 | If yes, date of issued duplicate | YYYY-MM-DD | Compulsory |
| 27 | Certificate reported stolen | ||
| 27.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 27.2 | Date of any duplicate issued | YYYY-MM-DD | Compulsory |
| 28 | Certificate reported destroyed | ||
| 28.1 | Date of communication | YYYY-MM-DD | Compulsory |
| 28.2 | Date of any duplicate issued | YYYY-MM-DD | Compulsory |
Section 4:
Historical records in connection with the basic requirements for issuing a complementary certificate and the results of periodic checks
| 29 | Linguistic competence | |||
| 29.1 | Basic requirement | Working language(s) for which a statement that the criteria set out F4in paragraph 8 of Schedule 4 to the Regulations or in paragraph 8 of Schedule 4 of the NI Regulations, as the case may be had been fulfilled was issued | Text | Compulsory |
| 29.2 | Periodic check | Date of certified knowledge (exam passed) for each language. Several records are possible. | YYYY-MM-DD | Compulsory |
| 30 | Rolling stock knowledge | |||
| 30.1 | Basic requirement | Rolling stock for which a statement that the criteria set out F5in Schedule 5 to the Regulations or Schedule 5 to the NI Regulations, as the case may be had been fulfilled was issued | Text | Compulsory |
| 30.2 | Periodic check | Date of periodic check (certified knowledge) Several records are possible. | YYYY-MM-DD | Compulsory |
| 31 | Infrastructure knowledge | |||
| 31.1 | Basic requirement | Infrastructure for which a statement that the criteria set out in Annex VI of Directive 2007/59/EC had been fulfilled was issued | Text | Compulsory |
| 31.2 | Periodic check | Date of periodic check (certified knowledge). Several records are possible. | YYYY-MM-DD | Compulsory |
4Access rights
Access to the information contained in the CCR shall be granted to the following interested parties for the following purposes:
F1to the ORR for the purposes of regulations 27 or 28 of the Regulations, or to the Department for the purposes of regulations 26 or 27 of the NI Regulations, as the case may be,
F2...
F3to train drivers, upon request, for consulting the data concerning them,
F4to the Rail Accident Investigation Branch for investigating accidents in accordance with the Railways and Transport Safety Act 2003,
Companies shall be free to grant access to other users, subject to personal data protection.
5Data exchangeF1
Where, in accordance with Chapter 4 (Access rights), access to relevant data is required to be granted, it must be granted to the persons having a right of access under that Chapter, upon request and without delay, in a manner which ensures secure transmission of information and protection of personal data.
Railway undertakings and infrastructure managers may offer login facilities on their websites to all who have access, provided they ensure that the grounds for requests are checked.
6Duration of data retention
All data in the CCR shall be kept for at least 10 years from the last expiry date referred to on the certificate.
If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.
Any changes in the CCR shall be recorded.
7Procedure in case of bankruptcy
If a railway undertaking or infrastructure manager goes bankrupt, the new company that takes over the operation of the service shall be responsible for the data contained in the register of complementary certificates.
The F1ORR or the Department, as the case may be, according to where the railway undertaking or infrastructure manager is established, shall be the repository of data contained in the register of complementary certificates if the activity is not taken over by another company.