Division 3 Data format

United Kingdom

The following list shows the data format of the CCR.

The list is set out as follows:

No	Datum to be displayed
	Content	Format	Status of the requirement

Section 1:

Reference to the licence

1	Licence number
1.1	Number of the licence, giving access to data in the national register	F1Number in digits	Compulsory
2	Current state of the licence
2.1	Evidence of the current state of the licence Valid Suspended Withdrawn	Text	Compulsory

Section 2:

Information about the current complementary certificate issued, F2as listed in paragraph 3 of Schedule 2 to the Regulations or paragraph 3 of Schedule 2 to the NI Regulations, as the case may be

3	Surname(s) of the holder (the same of the licence)
3.1	Surname(s) displayed on passport or national identity card or other recognised document proving identity. More surnames are allowed, depending on national custom		Text	Compulsory
4	Name(s) of the holder (the same of the licence)
4.1	Name(s) displayed on passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom		Text	Compulsory
5	Date of birth of the holder
5.1	Date of birth of the holder		YYYY-MM-DD	Compulsory
6	Place of birth of the holder
6.1	Place of birth of the holder		Text	Compulsory
7	Date of issue of the certificate
7.1	The current date of issue of the certificate		YYYY-MM-DD	Compulsory
8	Date of expiry of the certificate
8.1	Date of the expected formal expiry of the certificate, to be set by the company and included in the procedure required in F3in regulation 11 of the Regulations or regulation 11 of the NI Regulations, as the case may be .		YYYY-MM-DD	Compulsory
9	Name of issuing entity
9.1	Name of the entity issuing the certificate (railway undertaking, infrastructure manager, other)		Text	Compulsory
10	Reference number assigned to the employee by the employer
10.1	Company reference for the train driver		Text	Optional
11	Photograph of the holder
11.1	Photograph		Original or Electronic scanning	Compulsory
12	Signature of the holder
12.1	Signature		Original/Photocopy/Electronic scanning	Compulsory
13	Permanent place of residence or postal address of the holder
13.1	Address of the holder	Street and number	Text	Optional
13.2		Town	Text	Optional
13.3		Country	Text	Optional
13.4		Postcode	Alpha-numerical code	Optional
13.5		Telephone number
13.6		e-mail address
14	Address of the railway undertaking or infrastructure manager for which the driver is authorised to drive
14.1	Address of the RU/IM	Street and number	Text	Compulsory
14.2		Town	Town	Compulsory
14.3		Country	Text	Compulsory
14.4		Postcode	Alpha-numerical code	Compulsory
14.5		Contact person	Text	Optional
14.6		Telephone number	Text	Compulsory
14.7		Fax number	Text	Compulsory
14.8		e-mail address	Text	Compulsory
15	Category in which the driver is authorised to drive
15.1	Relevant code(s)		Text	Compulsory
16	Rolling stock which the driver is authorised to drive
16.1	(list, record to be repeated)		Text	Compulsory
16.2	For each item the date of next expected check shall be added		YYYY-MM-DD	Compulsory
17	Infrastructure on which the driver is authorised to drive
17.1	(list, record to be repeated)		Text	Compulsory
17.2	For each item the date of next expected check shall be added		YYYY-MM-DD	Compulsory
18	Language skills
18.1	(list, record to be repeated)		Text	Compulsory
18.2	For each item the date of next expected check shall be added		YYYY-MM-DD	Compulsory
19	Additional information
19.1	(list, record to be repeated)		Text	Compulsory
20	Additional restrictions
20.1	(list, record to be repeated)		Text	Compulsory

Section 3:

Historical records on the status of the complementary certificate

21	Date of first issue
21.1	Date of first issue of the certificate	YYYY-MM-DD	Optional
22	Update(s) (Several records are possible)
22.1	Date of update	YYYY-MM-DD	Compulsory
22.2	Details of and reason for update (correction of one or more data displayed on the complementary certificate, e.g. personal address of the driver)	Text	Compulsory
23	Amendment(s) (Several records are possible)
23.1	Date of amendment	YYYY-MM-DD	Compulsory
	Reason for amendments, referring to specific parts of the certificate: amendments in field 3 ‘Categories of driving’ amendments in field 4 ‘Additional Information’ amendments in field 5: new linguistics knowledge acquired or knowledge periodically checked amendments in field 6 ‘Restrictions’ amendments in column 7: new rolling stock knowledge acquired or knowledge periodically checked amendments in column 8: new infrastructure knowledge acquired or knowledge periodically checked	Text	Compulsory
24	Suspension(s) (Several records are possible)
24.1	Length of period of suspension	From (date) to (date)	Compulsory
24.2	Reason for suspension	Text	Compulsory
25	Withdrawal(s) (Several records are possible)
25.1	Date of withdrawal	YYYY-MM-DD	Compulsory
25.2	Reason for withdrawal	Text	Compulsory
26	Certificate reported lost
26.1	Date of communication	YYYY-MM-DD	Compulsory
26.2	If yes, date of issued duplicate	YYYY-MM-DD	Compulsory
27	Certificate reported stolen
27.1	Date of communication	YYYY-MM-DD	Compulsory
27.2	Date of any duplicate issued	YYYY-MM-DD	Compulsory
28	Certificate reported destroyed
28.1	Date of communication	YYYY-MM-DD	Compulsory
28.2	Date of any duplicate issued	YYYY-MM-DD	Compulsory

Section 4:

Historical records in connection with the basic requirements for issuing a complementary certificate and the results of periodic checks

29	Linguistic competence
29.1	Basic requirement	Working language(s) for which a statement that the criteria set out F4in paragraph 8 of Schedule 4 to the Regulations or in paragraph 8 of Schedule 4 of the NI Regulations, as the case may be had been fulfilled was issued	Text	Compulsory
29.2	Periodic check	Date of certified knowledge (exam passed) for each language. Several records are possible.	YYYY-MM-DD	Compulsory
30	Rolling stock knowledge
30.1	Basic requirement	Rolling stock for which a statement that the criteria set out F5in Schedule 5 to the Regulations or Schedule 5 to the NI Regulations, as the case may be had been fulfilled was issued	Text	Compulsory
30.2	Periodic check	Date of periodic check (certified knowledge) Several records are possible.	YYYY-MM-DD	Compulsory
31	Infrastructure knowledge
31.1	Basic requirement	Infrastructure for which a statement that the criteria set out in Annex VI of Directive 2007/59/EC had been fulfilled was issued	Text	Compulsory
31.2	Periodic check	Date of periodic check (certified knowledge). Several records are possible.	YYYY-MM-DD	Compulsory

Annotations

Textual amendments

F1: Words in Annex 2 Ch. 3 Section 1 table point 1.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(6)(c)(i); 2020 c. 1, Sch. 5 para. 1(1)
F2: Words in Annex 2 Ch. 3 Section 2 heading substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(6)(c)(ii); 2020 c. 1, Sch. 5 para. 1(1)
F3: Words in Annex 2 Ch. 3 Section 2 table point 8.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(6)(c)(iii); 2020 c. 1, Sch. 5 para. 1(1)
F4: Words in Annex 2 Ch. 3 Section 4 table point 29.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(6)(c)(iv); 2020 c. 1, Sch. 5 para. 1(1)
F5: Words in Annex 2 Ch. 3 Section 4 table point 30.1 substituted (31.12.2020) by The Train Driving Licences and Certificates (Amendment) (EU Exit) Regulations 2019 (S.I. 2019/677), regs. 1(2), 3(6)(c)(v); 2020 c. 1, Sch. 5 para. 1(1)