Annex List of supporting documents

Legal personality; legal establishment; provision of services:

• certified copies of evidence F1...,

• F2...

Appropriate expertise:

• description of the organisation and structure of the entity,

• list of technically competent personnel with copies of CVs,

• description of duties and responsibilities and their division,

• detailed describing of procedures for monitoring the performance and competences of the technically competent personnel.

Capacity to exercise functions as a monitoring organisation:

A detailed description of the following:

• a due diligence system,

• policies and procedures for evaluation and improvement of the due diligence system,

• policies and procedures for dealing with complaints from operators or third parties,

• procedures and processes to verify the proper use of the due diligence system by operators,

• procedures for corrective actions to be taken in the case of a failure by an operator to properly use the due diligence system,

• a record keeping system.

Financial capacity:

• copies of financial statements for the last financial year, or

• a declaration concerning the sales turnover, or

• other substantiating documents if the applicant cannot, for valid reasons, provide those indicated above,

• proof of liability insurance.

Absence of conflict of interest:

• declaration of absence of conflict of interest,

• description of the written policies and procedures for avoidance of conflict of interest at organisational and individual level, which may include third party audits.

Subcontracting:

• description of tasks subcontracted,

• evidence that all subcontractors or the subsidiaries, where these are established, meet the relevant requirements above.