Representation of the People (Scotland) Regulations 2001

S.I. 2001/497 · Made 14 February 2001 · Extends to Scotland

Contents

1. Part I: GENERAL, INTERPRETATION AND MISCELLANEOUS
2. 1Citation, commencement and extent
3. 2Revocations
4. 3Interpretation
5. 4Forms
6. 5Communication of applications, notices etc.
7. 6Electronic signatures and related certificates
8. 7Copies of documents
9. 8Time
10. 9Official poll cards and postal poll cards at parliamentary elections
11. 10Return and declaration of election expenses
12. 11Interference with notices etc.
13. 12Device referred to in rule 29(3A)(b) of parliamentary elections rules Repealed
14. 13Registration of European Parliamentary overseas electors Repealed
15. Part II: SERVICE AND OVERSEAS ELECTORS' DECLARATIONS
16. Service declarations
17. 14Qualification for Crown servant
18. 15Contents of service declaration
19. 15AContents of service declaration: declarant with a service qualification under section 14(1A) of the 1983 Act
20. 16Transmission of service declaration
21. 17Notification by registration officer in respect of service declarations
22. Overseas electors' declarations
23. 18Contents of overseas elector’s declaration
24. 19Certain declarants to supply copy of birth certificates Repealed
25. 20Attestation of certain overseas electors' declarations Repealed
26. 21Transmission of overseas elector’s declaration
27. 22Notification about registration as overseas elector
28. Overseas electors: reminders and renewal declarations
29. 22AReminders to electors registered pursuant to an overseas elector’s declaration
30. 22BRenewal declarations
31. 22CTransmission of renewal declaration
32. 22DNotification about continued registration as overseas elector following renewal declaration
33. Part III: REGISTRATION
34. INFORMATION ABOUT ELECTORS
35. 23Power to require information
36. 24Evidence as to age and nationality
37. 25Reminders to electors registered pursuant to a service declaration or declaration of local connection
38. 25ZAReminders to overseas electors who have an anonymous entry
39. 25AReminders to other persons who have an anonymous entry
40. 26Applications for registration
41. 26AApplication for alteration of register in respect of name under section 10ZD
42. 26BPower to request additional evidence where certain information is unavailable or where the registration officer considers it necessary
43. 26COverseas electors: power to request additional evidence where applicant under 18 when last resident in the United Kingdom
44. 26DOverseas elector: power to request additional evidence of previous residence
45. 26EOverseas electors: power to request attestation as to applicant’s previous residence at relevant address
46. 26FOverseas electors: power to request additional evidence as to applicant’s previous registration in pursuance of a service declaration or overseas elector’s declaration or as a merchant seaman
47. 26GOverseas electors: power to require additional evidence as to declaration of local connection
48. 26HOverseas electors: power to require attestation as to applicant’s connection to relevant address
49. 26IOverseas electors: supplemental provision as to attestations and the meaning of “qualifying attestor”
50. 26JOverseas electors: power to require additional evidence as to change of name
51. 27Objections to registration
52. 28Inspection of applications and objections
53. Determination of applications and objections
54. 29ZAVerification of information provided in an application
55. 29ZAAVerification of information provided in an application made pursuant to an overseas elector’s declaration
56. 29ZABAdditional verification of information provided in an application made pursuant to an overseas elector’s declaration
57. 29ZBProcessing of information provided in connection with an application under section 10ZC or 10ZD
58. 29Procedure for determining applications for registration and objections without a hearing
59. 30Notice of hearing
60. 31Hearing of applications and objections
61. 31AObjections relating to applications that have been allowed, but before alterations to register have taken effect
62. 31BOther determinations by registration officer of entitlement to registration
63. 31CSummary procedure for determining in specified circumstances person has ceased to satisfy conditions for registration
64. 31DProcedure for reviewing entitlement to registration
65. 31EList of reviews
66. 31FHearings of reviews
67. 31FZANotification of outcome of reviews
68. 31FADeterminations of entitlement to remain registered during the annual canvass
69. 31GAnonymous registration: applications and declarations
70. 31HAnonymous registration: determination of applications by registration officer
71. 31IAnonymous registration: evidence consisting of relevant court orders or injunctions
72. 31JAnonymous registration: evidence by attestation
73. 32Registration appeals
74. 32ZAAnnual canvass: register of local government electors Repealed
75. 32ZBSteps to be taken by a registration officer where no information in response to an annual canvass form is received in respect of a particular address Repealed
76. 32ZBAAnnual canvass
77. 32ZBBAnnual canvass data matching
78. 32ZBCProcessing of information in connection with annual canvass data matching
79. 32ZBDAnnual canvass for properties where it may be necessary to make any addition to, or deletion from, an electoral register and steps to be taken where no response is received
80. 32ZBEAnnual canvass for properties where the registration officer is satisfied that it is not necessary to make any deletion from an electoral register and has no reason to believe that any additions to an electoral register may be required
81. 32ZBFAnnual canvass in respect of particular types of property
82. 32ZBGElectoral Commission requirements
83. 32ZCInvitations to apply for registration
84. 32ZDSteps to be taken by a registration officer to encourage a person to make an application for registration in response to an invitation to do so
85. 32ZERequiring a person to make an application for registration
86. 32ZFNotice of Civil Penalty
87. 32ZGPayment, enforcement and cancellation of civil penalty
88. 32ZHReview of registration officer’s decision to impose a civil penalty
89. 32ZIAppeals to the First-tier Tribunal against a notice of civil penalty
90. 32ARepresentations regarding clerical errors
91. 33Circumstances when the power in section 10A(5)(b) of the 1983 Act applies Repealed
92. 34Retaining entries in register Repealed
93. 35Registration officer’s right to inspect certain records
94. 35ADisclosure of certain local authorities’ records
95. 36Notices in connection with registration
96. 36ACommunication of notices made on polling day
97. 37Notice by registration officer of a change of address
98. The register
99. 38Separate part of register for each parliamentary polling district
100. 39Different letter, number or combination of letter and number for each parliamentary polling district
101. 40Qualifying addresses which are not included in the register
102. 41Order of names
103. 41AAnonymous entries
104. 42Marking of names
105. 43Publication of register
106. 44Information about register
107. 45Preparation and publication of list of overseas electors
108. 45ARecord of anonymous entries
109. 45BDuties of registration officer and his staff in relation to record of anonymous entries
110. 45CSupply of record of anonymous entries to returning and counting officers
111. 45DSupply of record of anonymous entries to the security services
112. 45ESupply of the record of anonymous entries to police forces and other organisations
113. 45FCertificate of anonymous registration
114. 45GCertificate of anonymous registration prescribed for purposes of paragraph 10(2) of Schedule 2A Repealed
115. 46Supply of free copies of register and list of overseas electors otherwise than on request Repealed
116. 47Supply of free copies of register and list of overseas electors on request Repealed
117. 48Sale of register and list of overseas electors Repealed
118. 49Supply of register and list of overseas electors in data form Repealed
119. Part IV: ABSENT VOTERS
120. 50Interpretation of Part IV
121. 50ADisapplication of Part IV
122. 51General requirements for applications for an absent vote
123. 51AAdditional provision concerning the requirement that an application for an absent vote must be signed by the applicant
124. 51AAAdditional requirement for applications for ballot papers to be sent to different address from that stated in application
125. 51BAdditional requirements for applications for ballot papers to be sent to different address from that shown in the record kept under paragraph 3(4) or 7(6) of Schedule 4
126. 52Additional requirements for applications for the appointment of a proxy
127. 53Additional requirements for applications for a proxy vote for a particular or indefinite period on grounds of blindness or any other disability
128. 54Additional requirements for applications for a proxy vote for a particular or indefinite period based on occupation, service, employment or attendance on a course
129. 55Additional requirements for applications for a proxy vote in respect of a particular election
130. 55AAdditional requirements for application for an emergency proxy vote in respect of a particular election : grounds relating to occupation, service or employment
131. 55BAdditional requirements for application for an emergency proxy vote in respect of a particular parliamentary election: grounds relating to voter identification
132. 56Closing date for applications
133. 56AGrounds relating to voter identification
134. 56BVerification of information provided in a relevant absent voting application
135. 56CPower to request additional evidence in relation to relevant absent voting applications where registration officer considers it necessary
136. 56DProcessing of information provided in connection with a relevant absent voting application
137. 57Grant or refusal of applications
138. 58Notice of appeal
139. 59Cancellation of proxy appointment
140. 60Inquiries by registration officer
141. 60ZARequirement to notify certain electors and proxies that postal vote entitlement is to end
142. 60ARequirement to provide fresh signatures at ... intervals
143. 60AADisapplication of January 2026 fresh signatures requirement
144. 60BRequirement to provide fresh signatures following rejection of a postal voting statement
145. 61Records and lists kept under Schedule 4
146. 61AConditions on the use, supply and inspection of absent voter records or lists
147. 61BThe personal identifiers record
148. 61CNotification of a rejected postal voting document
149. 62Marked register for polling stations
150. 63Certificate of employment at a parliamentary election
151. 63ACorresponding number lists
152. Part V: ISSUE AND RECEIPT OF POSTAL BALLOT PAPERS
153. 64Interpretation of Part V
154. Issue of postal ballot papers
155. 65Combination of polls Repealed
156. 66Form of postal voting statement
157. 67Persons entitled to be present at proceedings on issue of postal ballot papers
158. 68Persons entitled to be present at proceedings on receipt of postal ballot papers
159. 69Agents of candidates who may attend proceedings on receipt of postal ballot papers
160. 70Notification of requirement of secrecy
161. 71Time when postal ballot papers are to be issued
162. 72Procedure on issue of postal ballot paper
163. 73Refusal to issue postal ballot paper
164. 74Envelopes
165. 75Sealing up of completed corresponding number lists and security of special lists
166. 76Delivery of postal ballot papers
167. 77Spoilt postal ballot papers
168. 78Lost postal ballot papers
169. 78ACancellation of postal ballot papers
170. Receipt of postal ballot papers
171. 79Alternative means of returning postal ballot paper or postal voting statement
172. 79ARequirements of return of postal voting documents form
173. 79BRejection of postal voting documents handed in at a polling station
174. 79CProcedure for dealing with rejected postal voting documents handed in at a polling station
175. 79DPostal voting documents left behind at a polling station
176. 80Notice of opening of postal ballot paper envelopes
177. 81Postal ballot boxes and receptacles
178. 82Receipt of covering envelope
179. 82APostal voting documents handed in to the returning officer
180. 82BRejection of postal voting documents handed in to the returning officer
181. 82CProcedure for dealing with rejected postal voting documents handed in to the returning officer
182. 82DPostal voting documents left behind with the returning officer
183. 82EOpening of delivered or collected packets of postal voting documents
184. 83Opening of postal voters' ballot box
185. 84Opening of covering envelopes
186. 84AConfirming receipt of postal vote and postal voting statements
187. 85Procedure in relation to postal voting statements Repealed
188. 85AProcedure in relation to postal voting statements: personal identifier verification
189. 85BPostal voting statements: additional personal identifier verification Repealed
190. 86Opening of ballot paper envelopes
191. 86ARetrieval of cancelled postal ballot papers
192. 87Lists of rejected postal voting documents
193. 88Checking of lists kept under regulation 87
194. 89Sealing of receptacles
195. 90Abandoned poll
196. 91Retention of documents
197. 91AForwarding of documents
198. Part 6: SUPPLY OF REGISTER ETC
199. Interpretation and edited register
200. 92Interpretation of Part VI etc
201. 93Edited version of register
202. 93ANotifying registration officer of change to edited register preference
203. General restrictions
204. 94Restrictions on supply of full register and disclosure of information from it by the registration officer and his staff
205. 95Restriction on use of the full register, or of information contained in it, supplied in accordance with enactments or obtained otherwise
206. Supply on publication and specific restrictions
207. 96Supply of free copy of full register to the National Library of Scotland and the British Library and restrictions on use
208. 97Supply of free copy of full register for electoral purposes and restrictions on use
209. 97ASupply of free copy of full register for elections of members of National Park authorities and restrictions on use
210. 98Supply of free copy of full register etc to Statistics Board and restrictions on use
211. 99Supply of free copy of full register etc to Electoral Commission and restrictions on use
212. 100Supply of free copy of full register etc to certain Commissions and restrictions on use
213. Supply on request and specific restrictions
214. 101Supply of full register etc. under regulations 102 to 108: general provisions
215. 102Supply of full register etc. to elected representatives for electoral purposes and restrictions on use
216. 103Supply of full register to holders of relevant elective offices and candidates
217. 104Supply of full register etc. to local constituency parties and restrictions on use
218. 105Supply of full register etc. to registered political parties etc. and restrictions on use
219. 106Supply of full register etc. to certain councils and restrictions on use
220. 107Supply of full register etc, to certain candidates and restrictions on use
221. 107ASupply of full register etc to the security services
222. 108Supply of full register etc to police forces and other agencies, and restrictions on use
223. 108ASupply of full register to statutory library authorities and local authority archives services, and restrictions on use
224. Sale of edited and full registers and specified restrictions
225. 109Sale of edited register
226. 110Sale of full register etc: restrictions on supply, charges, etc
227. 111Sale of full register etc: general provisions
228. 112Sale of full register to government departments and other bodies
229. 113Sale of full register to credit reference agencies
230. 114Supply of register to processor
231. Offences
232. 115Offences in respect of contravention of Parts III, IV and VI
233. Part 7: ACCESS TO MARKED REGISTERS AND OTHER DOCUMENTS OPEN TO PUBLIC INSPECTION AFTER AN ELECTION
234. 116Interpretation of Part VII
235. 117Supply of marked registers and lists after an election
236. 118Inspection of documents open to public inspection
237. 119Conditions on the use, supply and disclosure of documents open to public inspection
238. 120Calculating the fee for supply of marked registers or lists
239. Signature
240. Schedule 1ENABLING POWERS
241. Schedule 2REVOCATIONS
242. Schedule 3: FORMS
243. ARRANGEMENT OF FORMS
244. Form A (official poll card to be sent to an electoChapter Form A (official poll card to be sent to an electo
245. Form A1Official postal poll card to be sent to an elector voting by post
246. Form B (official proxy poll card to be sent to an Chapter Form B (official proxy poll card to be sent to an
247. Form B1Official proxy postal poll card to be sent to an appointed proxy voting by post
248. Form C:RETURN OF EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT
249. Form D:DECLARATION AS TO EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT
250. Form E:PROXY PAPER
251. Form E1:PROXY PAPER (parliamentary elections)
252. Form F:CERTIFICATE OF EMPLOYMENT
253. Form G:Postal voting statement for use at a parliamentary election taken alone
254. Chapter Form H:: Form of postal voting statement
255. Form J:postal voting statement for use when a parliamentary poll is combined with another poll but the postal ballots are not combined
256. Form K:Statement as to postal ballot papers
257. Form L1Chapter Form L1
258. Form L2Chapter Form L2
259. Form M1Chapter Form M1
260. Form M2Chapter Form M2
261. Schedule 4APPLICATION WITH MODIFICATIONS OF PROVISIONS OF THE 1983 AND 1985 ACTS FOR REGISTRATION OF EUROPEAN PARLIAMENTARY OVERSEAS ELECTORS
262. Schedule 4ASchedule 4A
263. Explanatory note